For Withdrawals—Summer Sessions
Refunds, upon withdrawal from summer sessions, will be made according to the policy stated below:
- Students who withdraw from a four-week or six-week summer session within the first week of the session will receive 100 percent refunds. Withdrawals after the first week are not eligible for refunds.
- Students who withdraw from a nine-week or twelve-week summer session within the first week of the session will receive 100 percent refunds. Fifty percent refunds will be given if students withdraw from courses in the second week. Withdrawals after the second week are not eligible for refunds.
For Complete Withdrawals—Fall and Spring Semesters
Tuition and fees, including room and board fees, will be refunded upon complete withdrawal from all semester courses according to the policy stated below:
Students who withdraw completely from the University after the opening of classes will receive 100 percent refunds (less a $500 cancellation fee as detailed in the Housing Contract) through the end of the first week of the semester. Students who withdraw completely after the first week of the semester will receive pro-rata refunds (less a $500 cancellation fee as detailed in the Housing Contract) calculated on the basis of days enrolled through the sixtieth percent point in the semester. Example: For a semester consisting of 75 days, the sixtieth percent point would be the 45th day. Note that weekends are not included toward days counted. Please refer to the academic calendar for semester start and end dates. Withdrawals after the sixtieth percent point in the semester are not eligible for refunds.
All refunds will be based on the official date of withdrawal, which is the date the completed withdrawal form or an email message (email must be from the student’s University Hawkmail account and sent to firstname.lastname@example.org) is received by the Registrar (OR). The University encourages students to make notification of withdrawal in writing; however, verbal communication in the form of a phone call to the OR will be accepted within the following guidelines:
- The call must be made during business hours (Monday through Friday, 9 a.m. to 5 p.m.)
- The call must be communicated by the student (not a parent or designate) directly to OR personnel. Voice messages will not be accepted.
- Student must provide name, last four digits of his/her social security number, AND unique Monmouth student ID number.
- Telephone withdrawals will be confirmed by the OR.
- The student is responsible for ensuring that the withdrawal is communicated to the OR.
Pro-rata percentages are applied against tuition, comprehensive fee, lab fee, orientation fee, and room and board fees (less a $500 cancellation fee for students who have contracted for housing). The resulting amount is then compared to any student payments that may have been made with the difference being the amount still due the University or the amount available to be refunded. There will be no refunding of monies paid for health insurance, books, supplies, damages, fines, or other fees not mentioned above. Any amount available for refund will be returned to its sources. Federal Title IV aid, state aid, and University aid will receive refunds prior to any refund being paid to the student.
Important Notice for Students with Federal Student Financial Assistance
Under new regulations that implement the Higher Education Amendments of 1998, students who completely withdraw from the University are responsible for repaying the unearned portion of loans and grants received in excess of charges to their student account directly to the Federal Government. Failure to return unearned grant funds to the U.S. Department of Education may result in the student becoming ineligible for financial aid in future academic years. Students who have been advised that they have unearned grant funds should contact the Office of Financial Aid, 732-571-3463, for information regarding making repayment arrangements with the U.S. Department of Education. Loans are to be repaid by the student in accordance with the terms of their promissory note.
If the amount of aid credited to a student’s account at the time of withdrawal is less than the amount of aid earned based on the proportion of the semester that the student was enrolled, a post-withdrawal disbursement of aid can be made. If there are outstanding charges on the student’s account, the University will make the post-withdrawal disbursement to the student’s account. If there are no outstanding charges on the student’s account, the University must notify the student regarding the availability of the post-withdrawal disbursement. The student must inform the University within 14 days of this notification as to whether the student wishes to receive the post-withdrawal disbursement. No post-withdrawal disbursement will be made unless the University receives a response from the student within this time frame.
For Partial Withdrawals—Fall and Spring Semesters
All refunds will be based on the official date of withdrawal, which is the date the completed withdrawal form is received by the Office of Registration and Records (OR). Email or verbal communication will not be accepted for communicating partial withdrawals to OR. Only the completed withdrawal form will be accepted.
Full-time undergraduate students who are registered for 12 to 18 credits in the semester are not entitled to any refund when withdrawing from one or more, but not all, courses after the first week of the semester. If the student drops below 12 credits prior to the end of the first week of the semester, the student’s status will be changed to part-time, and the student will be billed at the per credit rate. Full-time undergraduate students should note that enrolling for less than 12 credits may affect eligibility for financial aid. Those students who are registered for credits in excess of 18 will be entitled to refunds for tuition paid for credits in excess of 18 according to the partial withdrawal refund schedule for part-time undergraduate students and graduate students which follows below.
Part-time undergraduate students and all graduate students who withdraw from one or more courses during the semester while remaining registered for one or more courses are entitled to 100 percent refunds on the courses dropped if the courses are dropped during the first week of the semester or on the day following the first class meeting. Fifty percent refunds will be given if a student withdraws from a course during the second week. Withdrawals after the second week are not eligible for refunds.
Students who change housing and/or board arrangements during the semester while continuing as students at Monmouth University are eligible only for such refunds (less a $500 cancellation fee as detailed in the Housing Contract) as established by the Office of Residential Life. Further information on this process is available from the Office of Residential Life at 732-571-3465.
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