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Monmouth University Guidelines for the Posting of Notices and Flyers on University Property

I. General

These rules apply to the posting of materials including but not limited to brochures, announcements, pamphlets, leaflets, booklets, flyers, posters, advertisements, employment opportunities, and circulars. For ease of reference, these documents are referred to as Notices and Flyers.

II. Posting and Distribution Rules

  1. Posting of notices and flyers are intended to advance the University’s mission of education while providing access to information and opportunities to all campus constituents.
  2. Only notices and flyers from recognized student organizations, fraternities and sororities, departments, and approved outside individuals/companies are permitted to be posted or distributed – and must provide accurate event information including: sponsoring organization and contact information.
  3. All notices and flyers must receive approval, prior to posting, from the designated department. Notices and flyers will receive a stamp of approval. The University reserves the right to refuse to post any materials that violate any University policy.
  4. Notices and flyers should be approved at least five (5) business days in advance of the event.
  5. University staff will hang notices and flyers unless otherwise notified by the designated department (see section III).
  6. Outdated materials are to be removed by the poster within 48 hours of the event date.
  7. The posting of notices and flyers is permitted in designated areas only.
  8. All notice and flyers must be removed within two weeks of the posting date unless otherwise approved by the designated department (see section III).
  9. Neither notices nor flyers may be secured on outdoor furnishings, light poles, trees or other landscape vegetation, trash receptacles, emergency phones, seat walls, benches, tables, sidewalks, exterior masonry structures, vehicles, or public art.
  10. Neither notices nor flyers for any event, program, or service are permitted on the exterior of a building, including the building’s glass doors and windows, or on its masonry, metal, wood, or other exterior building material.
  11. Items posted or distributed outside of approved locations will be removed and discarded by University staff without notice.
  12. Material deemed to be obscene, libelous, slanderous, racist, sexist, homophobic or discriminatory will not be approved.
  13. Notices and flyers supporting or endorsing candidates for political office is not permitted.
  14. Notices and flyers containing profanity will not be posted.
  15. Notice and flyers referencing alcohol or illegal substances will not be posted.
  16. Notices and flyers that endanger the health or safety of an individual or group will not be posted.
  17. Posting for off-campus events is not permitted, unless specifically approved by the designated department.
  18. Notices and flyers may not promote anything in violation of any Monmouth University policy and procedure. Including but not limited to:

19. Use of any bulletin board or authorized space in any building does not constitute an endorsement or guarantee of any product, service, or information by Monmouth
University.

III. Approved Locations

A. Office of Student Engagement Bulletin Boards:
  1. All notices and flyers on bulletin boards are subject to the University’s Posting and Distribution Rules (see section II. above).
  2. All notices and flyers must receive approval, prior to posting, from the Office of Student Engagement.
  3. Bulletin boards are available on a first-come, first-served basis to post notices and flyers. Only approved notices and flyers are allowed on the bulletin boards. To accommodate as many events as possible, recognized student organizations and departments are limited to one notice or flyer per event, per board. Notices and flyers are limited to a maximum of 18 inches x 24 inches in size.
B. Electronic Displays:
  1. All notices and flyers on electronic displays are subject to the University’s Posting and Distribution Rules (see section II. above).
  2. All notices and flyers must be emailed to BluehawkSignage@monmouth.edu for approval and upload to the digital displays.
  3. Electronic displays are available on a first-come, first-served basis to post notices and flyers.
  4. To accommodate as many events as possible, recognized student organizations and departments are limited to one notice or flyer per event.
  5. All digital notices and flyers must be submitted in jpeg or png format.
C. Residence Halls:
  1. All notices and flyers in Residence Halls are subject to the University’s Posting and Distribution Rules (see section II. above).
  2. All notices and flyers must receive approval, prior to posting, from the Office of Residential Life.
  3. There should be 36 flyers or notices (one per posting area) or 15 notices or flyers (one per building). Extra flyers or notices will be recycled.
  4. Notices and flyers should be no larger than 8.5 inches by 17 inches in size.
D. Athletic Buildings:
  1. All notices and flyers in Athletic Buildings are subject to the University’s Posting and Distribution Rules (see section II. above).
  2. All notices and flyers must receive approval, prior to posting, from the University’s Office of NCAA Compliance.
E. Academic Departmental Bulletin Boards:
  1. All notices and flyers in Academic Buildings are subject to the University’s Posting and Distribution Rules (see section II. above).
  2. General postings are not permitted on academic departmental bulletin boards.
  3. All notices and flyers must receive approval, prior to posting, from the Chairperson of that particular department (i.e., Nursing, English, Chemistry, etc.).
F. Table Tents:
  1. All table tents are subject to the University’s Posting and Distribution Rules (see section II. above).
  2. All table tents must receive approval, prior to posting, from the Office of Student Engagement.
  3. Once approved, individuals should contact with either the General Manager for Gourmet Dining or the Marketing Manager for Gourmet Dining to determine space availability and placement of table tents.
G. Pamphlets and Booklets:
  1. All pamphlets and booklets are subject to the University’s Posting and Distribution Rules (see section II. above).
  2. All pamphlets and booklets must receive approval, prior to posting, from the Office of Student Engagement.
  3. All pamphlets and booklets will be displayed on the second-floor landing of the Rebecca Stafford Student Center on the table next to the Outlook display.

IV. Appeal Process:

If you wish to appeal the denial of a notice or flyer, forward the notice or flyer to the Dean of Students office at: deanofstudents@monmouth.edu.

V. Policy Violations:

Organizations, departments, or individuals violating the Guidelines for Posting Policy may be subject to loss of future posting privileges, charged for any damage that may occur as a result of the violation, and/or subject to charges under the University’s Student Code of Conduct.