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11609

Human Resources

Accrual (PTO) Information

As discussed in the training sessions, employees’ accrual paid-time off (PTO) balances and usage are now calculated in hours instead of days.

Please refer to the following sections to obtain further information that will assist you in getting acclimated to this new method.

DAYS TO HOURS CONVERSION

Your accrual (paid-time off) balances were converted from Hawkeye/wIntegrate by multiplying your amounts for each day-type by the length of your authorized normal work shift. For most employees, this number is 7.25 or 8 hours. A few employees have shift of alternate durations.

When viewing your current accrual balances at the bottom of your Timecard in the new time and attendance system, you will see the quantities expressed in hours. In order to know how many days this equals, you can divide by your normal shift length or use the handy charts listed below.

Please select the one that applies to you. If you are unsure which one to choose, please contact the Office of Human Resources.

  • 7.25 Hours Per Day

    Printable Version
    Hours to Days Conversion
    7.25 Hour Formula
    If you earn this many hours Then you have this many days
    7.25 1
    14.50 2
    21.75 3
    29.00 4
    36.25 5
    43.50 6
    50.75 7
    58.00 8
    65.25 9
    72.50 10
    79.75 11
    87.00 12
    94.25 13
    101.50 14
    108.75 15
    116.00 16
    123.25 17
    130.50 18
    137.75 19
    145.00 20
    152.25 21
    159.50 22
    166.75 23
    174.00 24
    181.25 25
    188.50 26
    195.75 27
    203.00 28
    210.25 29
    217.50 30
  • 8 Hours Per Day

    Printable Version
    Hours to Days Conversion
    8 Hour Formula
    If you earn this many hours Then you have this many days
    8 1
    16 2
    24 3
    32 4
    40 5
    48 6
    56 7
    64 8
    72 9
    80 10
    88 11
    96 12
    104 13
    112 14
    120 15
    128 16
    136 17
    144 18
    152 19
    160 20
    168 21
    176 22
    184 23
    192 24
    200 25
    208 26
    216 27
    224 28
    232 29
    240 30
  • Other Shifts

MONTHLY ACCRUAL EARNING RATES

Sick leave and vacation time is earned monthly on the employee’s anniversary date. Collective bargaining agreements and the non-faculty employee handbook indicate the waiting periods and annual amounts that each employee is eligible to accrue.

You can utilize the following charts to translate the earnings amount from “days per year” and “days per month” to “hours per month” so that you can monitor the quantities of sick leave and vacation time that is reflected in the new time and attendance system.Please select the shift length that applies to you:

  • 7.25 Hours Per Day

    Printable Version
    MONTHLY EARNING RATES IN HOURS *
    If you earn this many days per year If you earn this many days per month And your daily shift is this many hours Then you earn this many hours per month
    10.00 0.83 7.25 6.04
    11.0 0.92 7.25 6.65
    12.00 1.00 7.25 7.25
    13.00 1.08 7.25 7.85
    15.00 1.25 7.25 9.06
    20.00 1.67 7.25 12.08
    * Rates are approximate. Employees working less than 52 weeks per year will accrue sick leave and vacation time on a pro-rated basis. Leave time is also pro-rated based on the hours per day an employee is authorized to work.
  • 8 Hours Per Day

    Printable Version
    MONTHLY EARNING RATES IN HOURS *
    If you earn this many days per year If you earn this many days per month And your daily shift is this many hours Then you earn this many hours per month
    8.00 0.67 8.00 5.33
    10.00 0.83 8.00 6.67
    13.00 1.08 8.00 8.67
    15.00 1.25 8.00 10.00
    20.00 1.67 8.00 13.33
    * Rates are approximate. Employees working less than 52 weeks per year will accrue sick leave and vacation time on a pro-rated basis. Leave time is also pro-rated based on the hours per day an employee is authorized to work.
  • Other Shifts


Please note that amounts that are accrued but not available are displayed like this: 0.00 (+12.08p). The “p” stands for probation.

Earning rates are approximate. Employees working less than 52 weeks per year will accrue sick leave and vacation time on a pro-rated basis. Leave time is also pro-rated based on the hours per day an employee is authorized to work.