• Faculty

    Faculty   

    Welcome faculty! The following services are provided by The Office of the Registrar:


     

    WEBfaculty

     WEBfaculty Menu

    Monmouth University provides faculty with online student information through WEBfaculty. To access WEBfaculty, you must log in using your Monmouth University login and password.

    Advisee Information on WEBfaculty includes:

    • Current Advisees (your assigned advisees)

    • Departmental Advisees (all majors in your department)

    • e-FOLDER (access to the student's file)

    • e-FORMS (to approve advisee requests)

    • Degree Audit Tutorials

    ALL SCREENS IN WEBfaculty PROVIDE ONLINE INSTRUCTIONS. IF YOU NEED ADDITIONAL ASSISTANCE, CONTACT THE REGISTRAR'S OFFICE

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    Class Rosters

    Online class rosters are available to faculty through WEBfaculty. The online rosters reflect current enrollment and are updated immediately when a student add/drops or withdraws from the class. The online class roster displays the student’s name, ID. NO. and class year.

    The WEBfaculty roster also permits you to expand the student information to include contact information (address and phone), program information and advisor. The WEBfaculty roster is available in two versions: with and without the student photo.

    Lastly, WEBfaculty roster enables you to download the data into an excel spreadsheet.

    Please note: No paper or email rosters are provided. The only roster available is from WEBfaculty.

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    Class Roster Verification

    Once add/drop concludes, faculty are required to review the final online roster and to report on the accuracy.

    Class roster verification is not available until add/drop concludes and the verification needs to be completed by the due date.

    Once faculty report a discrepancy between their roster and attendance, the Registrar’s Office attempts to contact the student to correct the problem. The Registrar’s Office is not permitted to change a student’s registration based upon attendance feedback.

    Faculty will be emailed a copy of the letter sent to students that are reported with registration discrepancies.

    Department chairs, school deans, and the Provost will be informed of classes that were not verified.

    IMPORTANT:

    Once add/drop concludes, do not permit students to attend class if they are not listed on the class roster.

    Any student attempting to attend a class for which he/she is not registered should be immediately sent to the Registrar’s Office.

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    WEBgrading

     

    Faculty use their WEBfaculty account to provide online grades:

    • Midterm and Final grades for Undergraduates

    • Final grades for all students

    Undergraduate Midterm Grades

    • See the Academic Calendar for the due date.

    • Midterm grades are immediately viewable by students

    • The Registrar's Office will send grading information via e-mail and a paper copy approximately two weeks prior to the due date.

    Final Grades

    • The Registrar's Office will send grading information via e-mail and a paper copy approximately two weeks prior to the due date.

    • New faculty who have not used WEBfaculty to submit grades should access the system as early as possible in case of problems.

    • "I"ncomplete grades require a default grade and an expiration date.

    • If a student on your final grade roster NEVER attended, see the instruction sheet provided by the Registrar's Office for instructions.

    • When entering dates, use MM/DD/YY format and include slash marks.

    • Grade changes AFTER final grades are complete require a "Change of Grade" form.
    • PLEASE CHECK THE GRADING CONFIRMATION SENT VIA E-MAIL TO YOUR MONMOUTH UNIVERSITY E-MAIL TO VERIFY RECEIPT AND ACCURACY.

    WEBgrading
    FREQUENTLY ASKED QUESTIONS

    • The Registrar staff monitors the e-mail account regol@monmouth.edu. Send questions during non-business hours.

    • The following "grades" are administratively assigned and not available for faculty use:
      "W"
      withdraw

      "AU"
      audit

      "NR"
      not reported

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    Changes of Grade

    • In those cases where a faculty member determines that a change of grade is warranted, the request must be submitted and approved by the department chair and school dean.

    • All changes must include specific reasons that support the proposed change.

    • Students are not permitted to complete or submit additional work after a term/semester concludes in an effort to improve a grade, unless the original grade was an incomplete.

    • Changes beyond one year require the additional approval of the Academic Standards and Review Committee

    • Changes to grades after a student has graduated will not be considered.

    Faculty requesting a change of a final grade (within one calendar year) are required to complete a "Change of Grade" e-FORM. Faculty can access e-FORMS from the main menu of WEBfaculty. The requests for a change of grade will be routed to the department chair and school dean for their approval.

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    Classroom Scheduling

    Information/Procedures About Classrooms/Computer Labs

     

    Classroom/Computer Lab Room Assignments

     

    • Classrooms and computer labs are assigned by the Office of Registration and Records. Approximately two weeks before the beginning of the semester or summer session, room assignments are finalized, but are subject to change until classes begin.
      You may check your classroom assignments using WEBfaculty. Classrooms are furnished with the number of chairs or desks that the rooms should have, based on capacity. if you have more students than available seats, please do not take chairs or desks from other classrooms or change your classroom on your own. Inform your department chair of the issue, and if necessary, your chair should request a change by e-mail to regol@monmouth.edu for either a room change or an alternate solution. Room changes are not automatic (space is limited at peak times) and can only be accomplished if space permits

    • If you have problems with or questions about the technical equipment in the classroom (i.e., LCD projectors, computers, overheads) call the HelpDesk at extension 3539. AV equipment can ordered through the HelpDesk at extension 3539 or send e-mail to helpdesk@monmouth.edu.

    • If you require certain materials in the classroom (i.e., lecterns, extra blackboards) or need to report a facility problem (i.e., heat, light fixture) you should call Facilities Management at extension 3425 or submit an online Facilities Management Service Order.

    • One-time use of classrooms and lab rooms is available only after all academic classes have been scheduled. If you need to reserve a lab or classroom, in addition to your assigned classroom, you must send an e-mail to Debbie Mellish at mellish@monmouth.edu. Since most or all classrooms and lab rooms are heavily used, reservations can only be made if space is available.

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    Early Registration and

    Approval Switch

    WEBregistration permits students to self-register, add, and/or drop courses online provided they have been granted approval by their academic advisors. The mechanism advisors use to grant this approval is the advisor "switch" in WEBfaculty.

    Undergraduate students, upon acceptance, have their WEBregistration switch defaulted to "No," whereas the graduate students' WEBregistration switch is set to a default of "Yes."

    Students who are in a "conditional" admittance status or who are on academic probation will not be permitted to use WEBregistration until their status has changed to non-conditional or they are no longer on academic probation. Therefore, these students are required to register in their academic department with their advisor's assistance.

    Faculty advisors can activate student WEBregistration switches either individually or as a group.

    Monmouth University offers a year-long registration (Summer—Fall—Spring) and typically opens early registration in March/April. Undergraduate students are assigned "first-opportunity" to register based upon their completed credits; graduate students are randomly assigned first-access dates and times.

    Questions regarding WEBregistration, early registration, and advisor "switch" should be directed to Lynn Reynolds in the Registrar's Office.