All students hired for the first time are required to complete an online employment packet. New student employees will receive an email from Student Employment with instructions for completing the onboarding process. After completing the online onboarding portion, students must visit the Student Employment Office (Great Hall 322) to present their original identification documents in order to complete Form I-9.
Onboarding Forms You’ll Receive via Email:
- Family Educational Rights Privacy Act (FERPA)
- International Student Agreement (for international students only)
- W-4
- Direct Deposit
- Employment Eligibility Verification- Form I-9
The Form I-9 (required)
Monmouth University is required by the USCIS to complete an I-9 form for each employee at the university at the time of their hire in order to verify identity and work authorization, regardless of citizenship status. To streamline and ensure compliance with federal verification procedures, Monmouth University utilizes the E-Verify system as part of its onboarding process. Through E-Verify, the University electronically confirms the information provided on each employee’s Form I-9 with the U.S. Department of Homeland Security (DHS) and the Social Security Administration (SSA).
Secure proper documents to complete & present for the I-9 form,
Required Original Documentation for International Students:
- The student’s unexpired foreign passport
- Form I-20 from Monmouth University
- A valid Form I-94 or I-94A, Arrival/Departure Report indicating F-1 non-immigrant status
- Social Security card or original receipt from the Social Security Office. If presenting a receipt, an original Social Security card must be presented as soon as possible.
- Understanding the W-4 form prior to completion
- Additional documents may be required. View for more information.
The W-4 form (required)
The University does not provide tax advice. However, for general questions regarding the form W-4, contact payroll@monmouth.edu or visit the Payroll website.
Direct Deposit
While not required, we strongly encourage all student employees to enroll in direct deposit. Enrollment can be completed during onboarding or at any time through UKG.
Working Papers (required for students under 18)
Students under the age of 18 must complete working papers before they can begin employment on campus.
Gender Inequity Acknowledgement Form
On January 6, 2014, the New Jersey Department of Labor and Workforce Development (NJDOLWD) released a new mandatory gender equity notice, which we must distribute to all employees annually. This new requirement includes an acknowledgement that the employee has received the gender equity notice, and has read and understood its terms. The acknowledgement must be electronically signed and submitted by the employee within 30 days of its receipt/distribution. The electronic notice and acknowledgement is available through MyMU Portal by clicking the available link.
The federal and state laws which prohibit discrimination in the workplace are not new; the state has merely enacted this new notice requirement beginning this year. The University additionally has a policy regarding discrimination and harassment which you will find here:
Discrimination & Harassment
If you have any additional questions, feel free to contact the Office of Human Resources at 732-571-3470, the Office of Equity and Diversity at 732-751-7577, or the Office of Student Employment at 732-263-5706.
Additional policies signed off on during onboarding:
- Student Employment Handbook
- Top Ten Tips
- Rights, Responsibilities, Rewards
- 403B (if applicable)
Please direct any onboarding questions to Student Employment Office at studemploy@monmouth.edu or 732-263-5706.