• 2013-2014
    Academic Year Refund Policy

    FOR COMPLETE WITHDRAWALS

    (Room and Board) — Fall and Spring Semesters

    Tuition and fees, including room and board fees, will be refunded upon complete withdrawal from all semester courses according to the policy stated below:

    Students who withdraw completely from the University after the opening of classes will receive 100 percent refunds through the end of the first week of the semester. Students who withdraw completely after the first week of the semester will receive pro-rata refunds calculated on the basis of days enrolled through the sixtieth percent point in the semester. Example: For a semester consisting of 75 days, the sixtieth percent point would be the forty-fifth day. Note that weekends are not included toward days counted. Please refer to the course schedule booklet for semester start and end dates. Withdrawals after the sixtieth percent point in the semester are not eligible for refunds.

    All refunds will be based on the official date of withdrawal, which is the date the completed withdrawal form or an e-mail message (e-mail must be from the student’s University Hawkmail account and sent to registrar@monmouth.edu) is received by the Office of the Registrar. The University encourages students to make notification of withdrawal in writing; however, verbal communication in the form of a phone call to the  Office of the Registrar will be accepted within the following guidelines:

    • The call must be communicated by the student (not a parent or designate) directly to personnel of the Office of the Registrar. Voice messages will not be accepted.
    • Student must provide name, social security number, AND unique Monmouth student ID number.
    • Telephone withdrawals will be confirmed by the Office of the Registrar.
    • The student is responsible for ensuring that the withdrawal is communicated to the Office of the Registrar.

    Pro-rata percentages are applied against tuition, comprehensive fee, lab fee, orientation fee, and room and board fees (less a $500 cancellation fee for students who have contracted for housing). The resulting amount is then compared to any student payments that may have been made with the difference being the amount still due the University or the amount available to be refunded. There will be no refunding of monies paid for health insurance, books, supplies, damages, fines, or other fees not mentioned above. Any amount available for refund will be returned to its sources. Federal Title IV aid, state aid, and University aid will receive refunds prior to any refund being paid to the student.

    FOR PARTIAL WITHDRAWALS

    (Room and/OR Board) — Fall and Spring Semesters

    Students who withdraw from housing and/or board arrangements during the semester while continuing as students at Monmouth University are eligible only for such refunds as established below:

    Residents who officially withdraw from housing during the first seven calendar days of the semester will be entitled to a pro-rated refund of room and board. This amount is based upon the date the resident officially checks out of their housing assignment and returns their keys. A $500 cancellation fee will be applied as detailed in the Housing Contract. Students may retain their Residential Meal Plan if they choose.

    Residents who withdraw from housing during the second full week of residence (calendar days 8 to 14) of the semester will be entitled to a seventy-five percent room charge refund less a $500 cancellation fee as detailed in the housing contract. Meal plans will be refunded at 86%, reflecting two weeks of use. Students may retain their Residential Meal Plan if they choose.

    Residents who withdraw from housing during the third full week of residence (calendar days 15 to 21) of the semester will be entitled to fifty percent room charge refund less a $500 cancellation fee as detailed in the housing contract. Meal plans will be refunded at 80%, reflecting three weeks of use. Students may retain their Residential Meal Plan if they choose.

    Withdrawals after the third week (calendar days 22 forward) are not eligible for room and board refunds

    Students currently enrolled in the fall semester who intend to leave housing and/or board arrangements for the spring semester, will be assessed a $500 cancellation fee as detailed in the Housing Contract. This fee will be waived if the student withdraws from the University, graduates, is academically dismissed or obtains permission from the Division of Student Services. In order to receive a waiver of the fee, the Office of Residential Life must be notified in writing with supporting documentation by December 1st of the student’s request to terminate housing.