HOW TO RESERVE MEETING SPACE
MU Employees seeking to reserve space for an in-person meeting on behalf of your department can request space by visiting events.monnmouth.edu. Here, you can browse for space and track all of your reservations in one place.
If you are looking to reserve space for a meeting and that space is not viewable on events.monmouth.edu, please send an email to events@monmouth.edu and our office will see if that space is in fact reservable and available. When sending the request, please include:
- Room Choice (and an alternate)
- Date and time preferred
- Meeting Purpose
- Number of attendees (include internal vs. external attendee breakdown)
HOW TO HOST AN EVENT ON CAMPUS
If your department is interested in holding an event on campus, regardless of size, it is important to follow the University’s Event Planning Instructional Guide. This guide includes 10 steps that will help ensure your event is a success and meets the University’s standards and policies. An list of those steps are below, please click on the instructional guide for details to help you plan your next event.
Step 1: Event Development
Step 2: Reserving Campus Space
Step 3: Parking Approval
Step 4: Catering Services (Gourmet Dining)
Step 5: Facilities Management Support
Step 6: Technology Support
Step 7: Monmouth University Police Department
Step 8: General Counsel and Compliance
Step 9: University Event Standards
Step 10: Marketing/Branding, Photography, Requesting Attendance of the University President
If you have any other questions about holding an event on campus, please feel to contact the Office of Conference Services and Special Events at events@monmouth.edu or 732.571.3473. Happy Planning!
IMPORTANT: If you are planning to partner with an external professional organization and co-sponsor an event, the University may enter into a contract for space, etc directly with the external organization and require insurance coverage. The external organization would be required to pay all direct costs (catering, personnel support, etc) and on-site support would be required by the co-sponsoring department. Please follow STEP ONE above and then complete the Cosponsor Event Form found on the MU Portal.
Request for Additional Classroom Space – MU Faculty
If you are seeking to reserve classroom space related to your in-person class, please contact the Registrar’s Office via email to Stephanie Ambrozy sambrozy@monmouth.edu. Please include room choice, your course title and course number/section, the dates/times you would like space reserved and the number of students that will be in attendance.