Work Schedule: 5 Days Onsite in Blue Bell, PA
No Agency Resumes At This Time
Job Summary
The Real Estate Specialist II reports to the Senior Director of Real Estate and will execute and deliver on the day-to-day Real Estate activities of the 360+ property portfolio in accordance with company objectives.
Duties and Responsibilities:
Manage lease analysis and negotiation of business terms for various commercial, industrial real estate transactions
Draft and send communication/notices to landlords and property managers
Draft lease agreements and amendments for review
Prepare contracts for execution and request Certificates of Insurance
Manage property files and monitor projects to ensure lease extensions are secured prior to expiration of critical dates
Work closely with Accounts Payable department to set up and maintain monthly recurring lease payment schedule, and request additional payments
Resolve any discrepancies in requested payment amounts directly with landlords and property managers
Manage lease administration database of entire real estate portfolio by building, maintaining, and updating the database.
Prepare and manage monthly real estate reports on active leased/owned properties, generate established reports in timely manner
Manage final walk-through process of properties with landlords and branch representatives to close out properties
Resolve property repair and maintenance issues with landlord and branch operation under the guidance of the legal department
Review and understand applicable zoning codes and design guidelines.
Research and process zoning, occupancy, use permit applications
Manage broker, landlord, and subtenant relationships
Interact with brokers, contractors, legal counsel, risk management representatives, environmental consultants, and surveyors
Identify and resolve problems while providing exceptional customer service
Escalate matters to Real Estate Manager and/or Senior Director of Real Estate when needed to ensure timely project completion.
General administrative support (reviewing and processing expense reports; meeting planning; travel arrangements; calendar maintenance; receiving, reviewing, and processing invoice payments and tracking)
Faxing, photocopying, and filing
Perform other duties and special projects as assigned
Education and Experience:
Minimum of 1 to 4 years of experience in corporate real estate or property management role OR Bachelors Degree majored/minored in Real Estate
Experience supporting multiple groups or departments
Proficient with computer software programs including MS Office suite (Word, Excel, Outlook, and PowerPoint)
Strong work ethic
Skill in effectively compiling, filing, retrieving, maintaining, researching, coordinating, and organizing information.
Effective oral and written communication skills
Strong attention to detail and organizational skills
Ability to evaluate several possible actions and use discretion to make the appropriate decision on various real estate matters.
Ability to prioritize and multi-task in a fast-paced environment
Ability to analyze and solve work problems
Customer service experience
Skill in establishing and maintaining effective working relationships
Experience assisting a fast-paced real estate department preferred
Physical Demands/Requirements:
Constant operation of a computer and other office equipment, such as a laptop, a cell phone, and printers/copiers
Position is sedentary; must be able to remain in a stationary position for a majority of time
Operates in an office environment and requires in-person presence
Ability to maintain, in your possession at all times, required medications to address any known allergic reactions should they occur
Work Environment:
Work is conducted in a professional office environment, with a collaborative and dynamic team setting and requires in-person presence
Travel may be required
