Executive Operations Coordinator

Business Operations Coordinator

Future Leadership Track: Business Operations Coordinator to Operations Manager to Chief of Staff

Base Salary: $70,000 – $75,000

Target Compensation: $120,000 – $150,000+ annually through performance bonuses, promotions, and leadership advancement as responsibilities and impact grow.

Benefits

Company-paid health insurance for employee, spouse, and children
Dental, Vision, and 401(k)
Paid Time Off (PTO) and paid holidays
Company laptop and phone
Ongoing training, coaching, mentorship, and professional development
Team-building events and leadership development opportunities
Competitive, performance-driven culture focused on growth and achievement

Unique Perks

Access to the Company’s private golf course and pool (must qualify)
Company-paid annual trips and incentive experiences (must qualify), including:
- Club Money Trip – Key West, Florida
- Lake of the Ozarks Golf Trip
Opportunity to participate in strategic planning and leadership discussions
Front-row seat to learning how a rapidly growing company scales and operates

Position Summary

Ultimate is seeking a highly competitive, organized, and driven Executive Operations & Talent Coordinator to work directly alongside company ownership and executive leadership.

This is an ideal opportunity for a former athlete or ambitious young professional who wants to accelerate their career in leadership, operations, recruiting, and business management. You will gain firsthand exposure to how a fast-growing company operates while helping drive hiring, accountability, execution, and growth initiatives across the organization.

You will work hand-in-hand with ownership on a daily basis, gaining access to leadership meetings, strategic projects, operational planning, and company-wide initiatives. This role is designed for someone who wants to learn how to build and scale a business while developing into a future leader within Ultimate.

This is not an assistant role. It is a leadership development role.

What You’ll Do

Talent Acquisition & Hiring

Source, recruit, and screen candidates for internal positions
Coordinate interviews and manage hiring processes
Conduct initial candidate screenings and reference checks
Manage recruiting pipelines and applicant tracking systems
Support onboarding and new hire integration
Assist leadership in building a high-performance team

Executive Operations

Work directly with ownership and executive leadership on key business initiatives
Prepare agendas and materials for leadership meetings
Collect KPI reports and maintain executive scorecards
Document meeting notes, action items, and key decisions
Track follow-up items and drive accountability across leadership teams
Maintain executive dashboards and company reporting

Project Management & Execution

Coordinate company-wide projects and strategic initiatives
Maintain project plans, timelines, owners, and deadlines
Follow up with department leaders on commitments and deliverables
Create weekly project status updates
Identify risks, roadblocks, and opportunities for improvement

Onboarding & Training

Coordinate new employee onboarding programs
Manage training schedules and development initiatives
Track onboarding and training completion
Assist in creating SOPs, training materials, and operational playbooks
Help turn leadership ideas into repeatable systems

Systems & Process Improvement

Maintain Asana projects, templates, and workflows
Support AI and automation initiatives
Organize operational resources and company documentation
Identify opportunities to improve efficiency and execution
Help build scalable systems that support future growth

Who We’re Looking For

The ideal candidate is:

A former collegiate athlete, competitive individual, or high-achiever who thrives in a performance-driven environment
Highly organized and detail-oriented
Naturally accountable and proactive
Comfortable communicating with executives, managers, and team members
Able to manage multiple projects simultaneously
Driven by growth, learning, and advancement opportunities
Excited to be challenged and take on increasing responsibility

Preferred Background

Bachelor’s Degree in Finance, Business, Human Resources, Management, Project Management, Organizational Leadership, or a related field
1-5 years of professional experience
Experience in recruiting, staffing, operations, project coordination, HR, or business administration is preferred
Strong Microsoft Office and technology skills
Familiarity with project management tools such as Asana is a plus

What Success Looks Like

Within the first 12 months:

Internal hiring processes run efficiently with minimal executive involvement
Leadership meetings are organized, productive, and action-oriented
Key projects remain on track and leaders are held accountable
New hires experience a consistent and professional onboarding process
SOPs, training programs, and operational systems continue to expand
Ownership spends more time focused on growth, strategy, and leadership and less time managing day-to-day administrative tasks

Why This Role Is Different

Most entry-level roles teach you how to perform a job.

This role teaches you how to build and run a business.

You will have direct exposure to ownership and executive leadership while gaining experience in: