Executive Assistant to Department Director
SALARY: $4,644-$7,080/month
FILING DEADLINE: August 12, 2026
POSITION DESCRIPTION
The City of Fresno is currently seeking a dedicated, responsive, and conscientious individual to join our team as an Executive Assistant. The individual person should possess the interest, drive and ability to ensure that all administrative functions operate at optimum efficiency within a fast-paced environment.
The Executive Assistant provides high level support to the director of a large and/or complex City department, which may include some secretarial support duties. An incumbent exercises considerable discretion and independent judgment while performing administrative/secretarial tasks of a confidential or sensitive nature. The Executive Assistant receives assignments in terms of broad objectives and maintains full responsibility for completion of assignments with minimal supervision. Performing the most critical and/or sensitive of administrative assignments, the Executive Assistant is expected to act as a liaison between the department director and department members, City and civic officials, employees and the public. Responsibilities may include interpretation of City policies, rules and procedures. Duties may include, but are not limited to, the following: researching, compiling and analyzing data for special projects and various reports, calendar planning, meeting preparation, coordinating City Council agenda items, making travel arrangements, organizing the office support functions.
The Executive Assistant is an unclassified position in which the incumbent serves at the will of the Appointing Authority.
The ideal candidate must exercise considerable discretion and independent judgment and must be able to thoroughly complete as well as coordinate office support functions. In this capacity, it is necessary that the incumbent be able to professionally represent the department at various meetings and engagements, be able to analyze situations carefully and recommend courses of action, be adaptable and responsive to urgent needs, and work in a fast paced, high-volume department.
The one (1) vacancy currently exists in the Planning and Development department. This classification is also used in several other departments; the City of Fresno may choose to utilize this recruitment for future vacancies in various departments. Immediate and future vacancies will be filled from this eligible list for a period of three (3) months from the date the eligible list is created, with the option of extending that period at the City’s discretion. If the examination process is suspended for this recruitment, the eligible list may be limited to three (3) months.
View “We Work For You” video to get an inside look at how rewarding it is to work for the City of Fresno: https://youtu.be/RjOUf52KPrk?si=NmkwtgYbTxdKcKOz
PAY, BENEFITS & WORK SCHEDULE
BENEFITS: UNIT 2 Classification – Management Confidential – Unrepresented
HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employees and dependents.
FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses.
DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. Employer contribution of $75 per month for E5-E22 Ranges, if enrolled in 457 plan.
HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days.
MANAGEMENT LEAVE: 60 hours per fiscal year for exempt employees.
ANNUAL LEAVE: Accrue 15.50 – 18.83 hours per month based on years of service with maximum accrual and cash out provisions, available after 6 months.
SUPPLEMENTAL MANAGEMENT LEAVE: E1 -E5 Ranges may be granted up to 32 hours per fiscal year.
LIFE INSURANCE: Benefit equal to annual salary, $150,000 max; premium paid by the City.
LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by the City.
SUPPLEMENTAL MANAGEMENT LEAVESICK: 40 hours per fiscal year. 80 hours lifetime maximum accrual.
HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free.
RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security.
DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options.
Additional information regarding the City of Fresno benefits is available at
https://www.fresno.gov/personnel/human-resources-support/#tab-1
THE REQUIREMENTS
The ideal applicant will possess:
Five (5) years of full-time paid experience equivalent to that gained as a Senior Secretary with the City of Fresno.
OR
Twelve (12) units of business or academic college course work relating to office management or secretarial sciences
AND
Seven (7) years of increasingly responsible secretarial experience to a manager or administrator.
If qualifying using education, transcripts or diploma must be attached to the applicant profile. Applications lacking documentation may be rejected.
Possession and continued maintenance of a valid California Driver’s License at time of
appointment.
The selected eligible candidate certified will be required to successfully pass a Department interview and a Department of Justice fingerprint prior to employment with the City of Fresno.
HOW TO APPLY
Please visit www.fresno.gov/jobs to apply. ONLY ONLINE APPLICATIONS AND MATERIALS ARE ACCEPTED and must be submitted by midnight on the closing deadline, or they will not be accepted for any reason. Resumes will not be accepted in lieu of a completed employment application.
ALL CORRESPONDENCE regarding this recruitment and exam process will be sent via e-mail. All applicants will acknowledge such understanding when they complete their on-line application. Verify we have your correct e-mail address before you submit your application. It is an applicant’s responsibility to check their email frequently to ensure they receive all pertinent communication from the Personnel Services Department on a timely basis.
It is an applicant’s responsibility to check their email account and to ensure it is set up to accept emails from the City of Fresno. Dependent upon your settings, notices from the City of Fresno may be directed to the junk mail or spam folders. It is the applicant’s responsibility to check these folders as well. For other City of Fresno employment opportunities, please view our Careers Homepage. Effective April 1st, 2026, the City of Fresno is transitioning to a new recruitment system, NEOGOV. An account in the new system will be required to apply for the City of Fresno job opportunities after this date. If you have recruitment questions, please call our office at 559-621-6950. Our office is located at 2600 Fresno Street, Room 1030, Fresno, CA 93721.
EQUAL OPPORTUNITY EMPLOYER
The City of Fresno is an equal opportunity employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Department at (559) 621-6950 in advance of the examination.
