Purpose of Position
The purpose of this position is to perform field review, clerical, record keeping, and customer service tasks related to the Assessor’s Office within the Real and Personal Property divisions., under the direction of the assigned supervisor in the Assessor’s office.
Essential Duties and Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Perform all Administrative Clerk I task. May be assigned field review, clerical and record keeping tasks in specific areas such as new construction, sales, permitting, real estate and personal property research or commercial property records.
Interact with the public via the phone, email and in person daily.
Enter real and personal property data including but not limited to: ownership, parcel, location, values, exemptions, codes, zoning, addresses etc. Update computer and other records.
Code property information from Assessment Lists, field data reviews, data from various systems and sources.
Type certified exempt property correspondence, confidential correspondence and documents, and a variety of materials from written and oral instruction. May draft and type routine correspondence/form letters.
Provide excellent customer service regarding personal and real property in person, email and over the phone.
Handle incoming and outgoing mail, including sorting, date stamping, filing, scanning and other related tasks as assigned for mail.
Additional Tasks and Responsibilities
While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.
Answer phones, emails and written correspondence related to assigned tasks.
Prepare sales letter for mailing. Assist appraisers with returned sales information and data changes.
Mail second notices or personal property assessment lists.
Determine correct address for returned mail, update addresses from property owners who have submitted updates.
Review current assessment lists. Layout and help revise probable changes in assessment list.
Prepare parcel numbers for building permits.
Minimum Training and Experience Required to Perform Essential Job Functions
High school diploma or equivalent; vocational/technical training in secretarial science; word processing and spreadsheets preferred; one-year responsible clerical experience; or any combination of education and experience that provides equivalent knowledge, skills, and abilities. Valid motor vehicle operator’s license required.
