Campus Security Authorities

A. Definition

The Clery Act regulations define the following persons as campus security authorities:

1. A member of a campus police department or a campus security department of an institution.
2. Any individual or individuals who have responsibility for campus security but who does not constitute a campus
   police department or a campus security department (e.g.,
   an individual who is responsible for monitoring the entrance into institutional property).
3. Any individual or organization specified in an institution’s statement of campus security policy as an individual or organization to which students and employees should report criminal offenses.
4. An official of an institution who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline, and campus judicial proceedings unless the official is exempt from being a campus security authority as set forth in this policy.

B. Responsibilities of Campus Security Authorities (Csas)

1. Campus Security Authorities must report allegations of Clery Act crimes that they conclude happened in good faith to the Monmouth University Police Department. Allegations of Clery Act crimes can be reported on the Monmouth University Campus Security Authority Crime & Incident Report Form and submitted to the Monmouth University Police Department. A copy of the form can be obtained from the Monmouth University Police Department. It is important to report allegations to the Monmouth University Police Department immediately because the report may be the basis for determining if there is a serious or continuing threat to the safety of the campus community that may warrant a timely warning or Hawk Safety Alert. If a CSA is unsure whether or not an incident is a Clery crime, he or she should report it.
2. Unless a CSA is a Monmouth University Police Officer, he or she is not responsible for determining authoritatively whether or not a crime took place and should never try to apprehend an alleged perpetrator of a crime.
3. If an individual reporting an incident needs assistance, a CSA should explain how to get help. CSAs should let a victim know that help is available even if he or she does not want an investigation conducted. If it is an emergency situation, the CSA should immediately contact the Monmouth University Police Department at 732-571-4444 or call 911.
4. CSAs do not have the responsibility to try and convince a victim to contact law enforcement if a victim chooses not to do so. However, if a victim does not want a report to go any further than the CSA, a CSA must explain that he or she is required to submit the report for statistical purposes, but can submit the report without identifying the victim.

C. Examples of Campus Security Authorities at Monmouth University

Examples of campus security authorities at Monmouth University include, but are not limited to:

1. President
2. Provost and Senior Vice President for Academic Affairs
   1. Provost and Senior Vice President for Academic Affairs
   2. Vice Provosts
   3. All Associate Vice Provosts
   4. All Associate Vice President
   5. All Assistant Vice Presidents
   6. All Academic Deans
   7. All Associate Deans
   8. All Assistant Deans
   9. All Directors
   10. Athletics Professor in Residence
   11. All Department Chairs
   12. All faculty taking students on domestic and international trips
   13. All faculty advisors
3. Vice President & General Counsel
   1. Vice President & General Counsel
   2. Associate General Counsel
   3. Director of Equity and Diversity/Title IX Coordinator
   4. Director of Internal Audit
   5. Deputy Title IX Coordinator
4. V.P. for Enrollment Management
   1. V.P. for Enrollment Management
   2. All Associate Vice Presidents
   3. All Assistant Vice Presidents
   4. All Directors
5. Vice President for Finance
   1. Vice President for Finance
   2. All Associate Vice Presidents
   3. All Assistant Vice Presidents
   4. All Directors
6. Vice President for University Advancement
   1. Vice President for University Advancement
   2. All Associate Vice Presidents
   3. All Assistant Vice Presidents
   4. All Directors
7. Vice President & Director of Athletics
   1. Vice President & Director of Athletics
   2. All Directors
   3. All Associate Directors
   4. All Head Coaches
   5. All Assistant Coaches
8. Vice President for Student Life
   1. Vice President for Student Life
   2. All Associate Vice Presidents
   3. All Assistant Vice Presidents
   4. All Directors
   5. All Associate Directors
   6. All Assistant Directors
   7. All Area Coordinators and Residential Assistants in Residential Life
   8. All Coordinators in Student Life and Student Activities
   9. All Advisors to recognized student clubs and organizations, fraternities and sororities
9. Executive Director for Campus Planning and Facilities Management
   1. Executive Director for Campus Planning and Facilities Management
   2. All Members of the MUPD
   3. All Associate Vice Presidents
   4. All Assistant Vice Presidents
   5. All Directors
10. Vice President for Information Management
    1. Vice President for Information Management
    2. All Associate Vice Presidents
    3. All Assistant Vice Presidents
    4. All Directors

Note: If you are unsure whether or not you are a CSA, please contact Amy Arlequin, the Clery Compliance Officer, at 732-571-7577.

D. Examples of Non-Campus Security Authorities at Monmouth University

Individuals who would not meet the criteria for being campus security authorities include, but are not limited to:

1. A faculty member who does not have any responsibility for student and campus activity beyond the classroom.
2. Clerical staff.
3. Professional counselors whose official responsibilities include providing mental health counseling to members of the Monmouth University community and functioning within the scope of his/her license or certification.
4. All physicians, nurse practitioners, clinicians, coordinators in Health Services whose official responsibilities include treating, examining, and/or counseling members of the Monmouth University community and functioning within the scope of his/her license or certification, including, but not limited to:
   1. Substance Awareness Coordinators
   2. Volunteer Substance Awareness Assistants
   3. University Health Clinicians
   4. Consulting Physicians
   5. University Nurse Practitioners

Note: Individuals in Sections C and D above who are not acting within the scope of their license may be considered a campus security authority if they meet the definition. An example would be a psychological counselor who is an advisor to the student club.
If an incident was reported during a club event, the individual must report as a CSA.

I. What Are My Responsibilities As a Campus Security Authority?

• If an individual reporting an incident needs assistance, a CSA should explain how to get help. Let a victim know that help is available even if he or she does not want an investigation conducted. The decision to act on this option is the victim’s. However, in the midst of an emergency situation, a CSA should immediately contact the MUPD at 732-571-4444 or call 911.
• Even if you are unsure whether an incident is a Clery crime, or even if it’s criminal in nature, you should report it. WHEN IN DOUBT, REPORT!
• Provide as much information about the criminal incident as possible to aid law enforcement and categorize the incident.
• A CSA crime report should include personally identifying information if available. This is important for law enforcement purposes and to avoid double counting of crimes/incidents. The Clery statistical disclosures base on these reports will be kept anonymous, i.e., no personally identifying information is disclosed in Monmouth University’s annual security report.
• If a victim does not want a report to go any further than the CSA, explain that you are required to submit the report for statistical purposes, but you can submit it without identifying the victim.
• If a crime is reported to you and goes no further than that, Monmouth University will not have fulfilled its obligation under the law and the campus community might not have the information they need to stay safe on campus. If the Department of Education finds that Monmouth University did not report a crime/incident in its annual security report, it can be fined and lose its federal funding, i.e., financial aid. Again: IF IN DOUBT, REPORT!
• Submit your crime/incident report in a timely manner. Forms can be obtained from the Office of the General Counsel or the MUPD. You may even report in an email to the MUPD.
• Reports shall be submitted to the MUPD.

II. Preparation and Disclosure of Crime Statistics

The Monmouth University Police Department is responsible for collecting and reporting the annual crime statistics from local police agencies and campus security authorities. This information is included in the Monmouth University Guide for a Safe Campus. By October 1 of each year, notification of the new Guide for a Safe Campus is emailed

to current students and employees. A hard copy of the report is available upon request to the Monmouth University Police Department.

The crime statistics are also submitted to the United States Department of Education on an annual basis.

The Monmouth University Police Department collects its own statistics and accepts supplemental numbers from campus security authorities in their reporting roles. The Monmouth University Police Department also annually sends a request to local law enforcement agencies that have jurisdiction over some of the University’s Clery geography. Additionally, an annual notice is sent to Campus Security Authorities at Monmouth University to ensure that all incidents have been reported for the previous calendar year.

Clery reporting covers the preceding calendar year, January 1 to December 31.