Join Our Team: Senior Administrative Associate
We are seeking a dynamic, proactive individual to join Drug Metabolism & Pharmacokinetics (DMPK) department at Genentech. In this Senior Administrative Associate role, you will be the backbone of our team, building community and providing high-level support in a scientific environment.
The Impact You’ll Make
- Executive Support: Masterfully manage and prioritize calendars for multiple Directors, coordinating seamless in-person, virtual, and hybrid meetings.
- Event Orchestration: Coordinate onsite and offsite meetings with the department Principal Administrative Business Partner, including catering, materials preparation, and logistics.
- Operations & Finance: Assist with expense reports, manage the group purchasing card, and ensure the team has the necessary office equipment and materials.
- Global Coordination: Arrange travel and schedules for domestic and international guest speakers and consultants, ensuring all required documentation for healthcare providers is met.
- Team Connectivity: Maintain vital department resources like org charts, coordinate office moves, and streamline operational processes.
- Key Collaborative Support: Serve as an essential resource for the department’s Principal Administrative Business Partner, provide coverage to the broader administrative team as needed.
Who You Are
- A Technical Expert: Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Mail, Calendar, Drive), as well as Zoom and WebEx.
- A Master Communicator: Skilled at drafting professional correspondence and adapting presentation materials for all levels of staff.
- Adaptable & Driven: You manage multiple projects with minimal supervision and handle sensitive information with total discretion.
- Problem Solver: You possess exceptional organizational skills and a dedication to high-quality customer service.
Qualifications
- Experience: 4+ years of high-level administrative experience.
- Education: BS/BA degree; OR an AA with 4 years of experience; OR a High School Diploma with 8 years of experience.
- Industry Bonus: Experience with Genentech is a plus.
Why Join Us?
This is a contract-to-hire opportunity to become an indispensable part of a team where your contributions are valued and your professional growth is nurtured.
Ready to apply? Send your resume to DMPK-Applications-d!
