• Frequently Asked Questions

    1.  Who needs to submit an application to the Institutional Review Board?
    2. What does the Monmouth University IRB consider to be research?
    3. When do I apply for IRB approval?
    4. How long should it take to get a response from the IRB?
    5. What if I need an answer more quickly?
    6. What kind of response should I get from the IRB?
    7. Do I have to include the survey, questionnaire, or test that I plan to use?
    8. Do I need permission from my research participants?
    9. Do I need permission from anyone else?
    10. Do I have to complete the training in Human Participant Protections Education?
    11. I am a student. Does my instructor need to sign anything?
    12. Does the IRB form have to be typed?
    13. Can I submit the form electronically?
    14. Do I need to debrief participants?
    15. Who can I contact for more information?

     

    1. Who needs to submit an application to the Institutional Review Board?

    All Monmouth University faculty and staff who are planning to conduct research with human participants must submit an application for approval by the IRB.

    Some (but not all) students who are planning to conduct research with human subjects must submit an application. Students conducting research related to their Senior Thesis, Honor’s Thesis, or Graduate school research that is intended for public dissemination, must submit an application for IRB approval if their research involves the use of human subjects.

    Student-conducted research that is conducted solely within the confines of the classroom or within a departmental research participant pool and:

    • is a general requirement of a course,
    • has the sole purpose of developing the student's research skills,
    • is not intended for presentation or publication outside the classroom, and
    • will be overseen by a faculty member

    may not be subject to IRB review. Check with your supervising professor for guidance as to whether you must submit your research protocol for IRB review or departmental level review.

    RETURN TO FAQ MENU

    2. What does the Monmouth University IRB consider to be research?

    The Monmouth University IRB defines “research” as a systematic investigation designed to develop or contribute to generalizable knowledge. Please also see the IRB Mission Statement.

    RETURN TO FAQ MENU

    3. When do I apply for IRB approval?

    You must apply prior to beginning your research. You must have the permission of the Monmouth University IRB before identifying research subjects, beginning intervention, or collecting data. Check submission schedule on the Monmouth University IRB Web site for the due dates for IRB submission.

    RETURN TO FAQ MENU

    4. How long should it take to get a response from the IRB?

    Depending upon the level of review, you will receive a response within two business days notifying you of the status of your application regarding its completeness. Upon receipt of the IRB application and supporting materials, the IRB Coordinator will perform a “Completeness Check” to determine if the application is neat, organized, free of obvious content or grammatical errors, and that all necessary information is included with the application. The IRB Coordinator will e-mail the application back to the Principal Investor with a list of changes necessary to consider the application complete. Upon completion of the requested changes, the PI should re-submit the application to the IRB Coordinator via e-mail. The Completeness Check and request for changes will be repeated by the IRB Coordinator until the application is complete.

    It is important to note that applications will not be forwarded to the IRB for review in any form until the application is deemed complete. The application submission date is the date at which the application is deemed complete by the IRB Coordinator. For the timeline of review, please see the application packet.

    RETURN TO FAQ MENU

    5. What if I need an answer more quickly?

    Try to plan your research so you allow for the time it takes to receive IRB approval (including the completeness check). However, if you need a response before the scheduled meeting dates, contact the Office of the IRB and IACUC. We will do what we can to review your materials as quickly as possible, while evaluating each application for completeness and adherence to the Criteria for IRB Approval of Research. If your research requires a full review, it will be considered at the next scheduled IRB meeting.

    RETURN TO FAQ MENU

    6. What kind of response should I get from the IRB?

    After the appropriate level of IRB review, there are three possible outcomes for an application:

    1. Approval: Upon final approval the IRB Coordinator will notify the PI via email and send a paper-copy of the official approval notice. The research may proceed as stated in the application. IMPORTANT: Research can not start until the application receives final approval.
    2. Revise and Resubmit: Based on a review by members of the IRB, certain revisions may be necessary which will require the application to be resubmitted prior to final approval. The IRB Coordinator will email the PI with a list of the required revisions. The research as described in the application can not begin until revisions are made, the application is re-submitted, and final approval is given by the IRB. PI’s are encouraged to discuss any questions about the necessary changes with the IRB Chair.
    3. Denied: Based on a review, the research as described in the application cannot receive approval due to the risk involved. PI’s are encouraged to discuss any questions about the IRB’s decision with the IRB Chair.

    RETURN TO FAQ MENU

    7. Do I have to include the survey, questionnaire, or test that I plan to use?

    Yes, please include all materials that participants will complete, questions participants will be asked, and/or materials that are part of any experimental manipulation (e.g., instructions, vignettes, scripts, etc.). If you are using a published instrument, include the complete citation for that instrument (author, publisher, date of publication). If you have developed your own materials or measures, please note that as well.

    RETURN TO FAQ MENU

    8. Do I need permission from my research participants?

    Yes. You may use the recommended informed consent forms (as applicable) located on the IRB Web site: Informed ConsentLetter of ConsentParental ConsentChild Assent.

    If the only record linking the subject with your research would be the consent form, and the research presents no more than minimal risk of harm to subjects, you may not have to prepare a signed consent form. (Instead you may state at the top of your research instrument or on an accompanying cover letter on department stationary—Letter of Consent):

    • A statement that all participation is voluntary,
    • A statement that you are conducting research and the reason for it (e.g., master’s thesis, publication, etc.),
    • Purpose of the research - what you are investigating,
    • A statement that all responses will be kept anonymous and confidential,
    • A statement that participants need not respond to all questions,
    • If participants are your own students, a statement that class standing will not be affected in any way based on participation, and
    • The name and telephone number of the Principal Investigator (PI) and faculty sponsor (if applicable).

    RETURN TO FAQ MENU

    9. Do I need permission from anyone else?

    If your research is with children or with any other group who may not be able to provide informed consent, you must get signed permission from a parent or legal guardian. (Parental ConsentChild Assent; please also see Additional Protections for Children Involved as Subjects in Research)

    If you are conducting research in an institution other than Monmouth University (e.g., a school, hospital, community agency), you must have signed permission from an administrator from that institution on the institution’s letterhead. (Research in Schools FormOff-Campus Research Verification Form)

    RETURN TO FAQ MENU

    10. Do I have to complete the training in Human Participation Protections Education?

    Yes. You must complete the training before the IRB can approve your application. Monmouth University maintains a Federalwide Assurance (FWA) with the Office of Human Research Protection (OHRP), U.S. Department of Health & Human Services. This assurance includes a requirement for all research staff working with human participants to receive training in ethical guidelines and regulations.

    Click here to complete the training program. You can work at your own pace. You do not have to complete the training in one session. You can return later and pick up where you left off. When you have successfully completed the training, you will be able to print out a certificate of completion. Attach it to your IRB application.

    RETURN TO FAQ MENU

    11. I am a student. Does my instructor need to sign anything?

    Yes. There is a supervising professor’s consent form available on the IRB Web site. Prior to submitting your application, your supervising professor must review your IRB application and complete the Supervising Professor’s Consent Form and Checklist.

    RETURN TO FAQ MENU

    12. Does the IRB Application form have to be typed?

    Yes. The completed application and supporting materials should be e-mailed as a single attachment to the IRB (irb@monmouth.edu). The IRB will not accept handwritten applications.

    RETURN TO FAQ MENU

    13. Can I submit an IRB application electronically?

    Yes. You must submit the IRB application electronically as an attachment to irb@monmouth.edu. For student researchers, your supervising professor must submit the initial application on your behalf. You should sign the signature page then scan it into Microsoft Word or as a .pdf document, and e-mail it along with your application to irb@monmouth.edu. Alternatively, the signature page can be hand-delivered to the IRB office (Library Room 006, Lower Level), during regular hours (Monday to Friday, 9 a.m. to 5 p.m.). Be sure that all documents associated with your application (informed consent, measures, etc.) are in the document with your application and attached to the e-mail.

    RETURN TO FAQ MENU

    14. Do I need to debrief participants?

    If you are utilizing deception, or if you are conducting research on a sensitive topic that could potentially cause distress, or prompt subjects to consider personal matters, debriefing is required. However, it is suggested that researchers debrief participants whenever possible to help educate participants about the research question under examination and the research process more generally. By debriefing participants, you explain the research question, or hypotheses fully and allow the participant to ask any questions he or she may have about the study. In a study involving deception, debriefing should explain the deception, explain why the deception was necessary, and allow the participant the option of removing his or her data from the study. A debriefing script or form must be submitted with the application as an attachment.

    RETURN TO FAQ MENU

    15. Who can I contact for more information?

    Contact the Office of the IRB and IACUC if you have any questions regarding the IRB for the use and rights of human participants in research.

    Deborah N. Smith
    IRB/IACUC Coordinator
    Monmouth University
    Phone: 732-263-5726, Fax: 732-263-5728
    irb@monmouth.edu
    Campus Location: Library Lower Level, Room 006

    RETURN TO FAQ MENU