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Managers: Managing Timecards & Approving Requests

Managing Timecards

On the Manage Timecards tile, you will see:

  • Must Fix: These are timecards that have an error on them that needs to be addressed before the pay period is closed.
  • Miscellaneous: This is general information that does not need immediate attention
  • Clean Timecards: These timecards have no errors but should be reviewed.

This “Manage Timecard” tile reflects action you as a supervisor need to take.  “Exceptions of Must Fix” indicates you may have an employee who is missing punches.

The Manage Timecards tile. It's displaying the user's current pay period, with one Must Fix notification for a missed punch, and thirty one clean timecards.

Viewing Missed Punched in the Timecard

A screenshot of the timecard view within UKG Pro. Two of the employee's dates are missing punches, as indicated by red boxes within the punch-out column.

The missed entries will be designated in red. In this example, the person did not punch out. You can enter the time that they ended their shift in the red box by right-clicking in the box and adding the time the employee ended their shift. Then select save.

Before Fixing Exceptions

Before: Punch-out columns with red boxes.

After Fixing Exceptions

After: Punch-out columns without red boxes. In their place, the manager has put times of day (5 p.m. in this case).

Finally, Hit the Save Button

Timecard Options. The Save Button is Highlighted

Approving Requests

  • Approving a request: select the “Approve” button.
  • Refuse a request: select the “Refuse” button.
  • Edit the request: select the “Edit” button, and then make the correction to date or amount of time.
An action bar, with the following options listed: Mark Done, Approve, Refuse, Pending, Edit, Cancel, Delete, and Go To.
These options are available in the action bar.

Editing Requests

  • Use the “Edit” button and a menu will open.
  • Select the pencil icon to make the required edit.
  • Once you see the change, hit “approve”
  • Once approved, only HR can make changes.
Edit Request Time Off Panel. The Pencil Icon to edit it appears under a heading that reads Review, at the bottom of the panel.
The Edit Request Time Off Panel after hitting the pencil icon. It shows the date range o the requested time off, the duration (half or full), and where the time will be deducted from (in the screenshot, vacation). Buttons for Cancel and Review appear at the bottom.