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General Recognition Guidelines for All Student Clubs and Organizations

In order for an organization to receive and maintain recognition with the University via the Student Government Association and the Office of Student Activities and Student Center Operations, the following guidelines must be followed:

  1. The Constitution or by-laws must state that MEMBERSHIP must be open to all currently enrolled students at the University, as well as all faculty members, staff, or administrators at the University (Required of all non-fraternal, clubs, and organizations).
  2. All clubs and organizations must have a faculty/staff advisor employed at Monmouth University.
  3. All members of an organization must be enrolled at Monmouth as students in good standing.
    • No student on disciplinary probation (as defined by the Student Handbook) may hold an elected office or be eligible for an honor award in an organization.
    • Undergraduate students must have a cumulative 2.0 grade point average to hold an office, and graduate students must be in good academic standing to hold an office. Organizations may require a higher GPA if desired; at no time, however, is an organization allowed to set a lower GPA requirement.
    • For a club sport all students much be registered for at least 12 credits as an undergrad and six credits as a graduate student, have a 2.0 GPA, and not be under any disciplinary probation. For more information please refer to the club sport handbook.
  4. The following forms must be completed and returned to the Office of Student Activities and Student Center Operations and SGA throughout the school year when applicable:
    1. Rosters must be submitted in at the start of each semester: September and January, and as changes in your organization’s membership occur (See Appendix C). All clubs and organizations are required to submit rosters to the Office of Student Activities and Student Center Operations. Failure to submit rosters at the appropriate time may result in restriction of funds and/or loss of privileges such as space for events, meetings, and recognition.
    2. Budget proposal (when applicable).
    3. Summary Report (when applicable).
  5. All recognized organizations are required to maintain a membership of at least three people to maintain an active status. If a student organization falls below three members, the organization will be placed on probationary status for the semester. If the organization does not increase membership during that time, they will then be considered an inactive organization.
  6. All organizations MUST attend a predetermined amount of leadership workshops; in the fall and in the spring coordinated by the Office of Student Activities and Student Center Operations. Information will be distributed in your fall and spring information packets, and via email to the president and advisor.

All organizations are encouraged to send representatives to the Student Government Association meetings, which are held every Wednesday at 3:00 p.m. in the SGA Suite (Room 315) located in the 3rd Floor of the Rebecca Stafford Student Center. This helps to maintain open communication between the SGA and the student organizations.