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Satisfactory Academic Progress

Federal regulations require institutions to establish minimum standards of satisfactory academic progress for students receiving federal or institutional financial aid. In the determination of satisfactory academic progress, all course work is considered, whether or not the student received financial aid at the time the work was completed.

Academic progress for all aid recipients is reviewed at the conclusion of the spring semester. If a student has not met all of the requisite standards, the student will either have to submit an appeal or lose eligibility for funding. Students who submit a successful appeal will have their aid eligibility reinstated for one probationary semester. If, at the conclusion of the probationary semester, the student has still not achieved the required level of progress, the student will be deemed ineligible to receive financial aid during the following semester. If, at the conclusion of the probationary semester, the student has successfully met the standards of progress, the student will return to “good standing” and will remain eligible for financial aid. The standards for determining satisfactory academic progress at Monmouth University for federal funding are measured along three dimensions: cumulative grade point average, pace, and total number of credits completed. To remain in good standing for federal financial aid, a student must meet each of the following three requirements:

  • Cumulative Grade Point Average – Consistent with the general academic requirements of the Graduate School, graduate students must maintain a cumulative grade point average of at least 3.0 to retain their eligibility for financial aid.
  • Pace – All students must successfully complete at least 67% of the credit hours for which they enroll/attempt. Note that repeated courses and course work assigned a grade of “W,” “WF,” “F,” or “I” will not be counted as hours completed toward graduation, but will be counted as an attempted course. Students receiving credit for courses transferred from another institution will have those credits counted as both attempted and completed credits.
  • Total Number of Credits Completed – Graduate students may attempt and receive funding for 150% of the published number of credits required to complete the degree, certificate or endorsement program. Financial aid recipients who have not completed their degree, certificate, or endorsement program within the maximum number of credits are ineligible for further federal funding, although they may submit an appeal to have their eligibility reinstated.

Support is Here

Whether you are navigating the process for the first time or you have had financial aid before, Monmouth’s financial aid counselors are available to assist you and ensure that everything goes smoothly.

Students are encouraged to call 732-571-3463, send an e-mail to finaid@monmouth.edu, or visit the Financial Aid Office in Wilson Hall (Room 108).

Institutional Funding

Graduate students receiving institutional aid must maintain a cumulative grade point average of 3.0 or better. Students who do not meet this requirement will automatically be given one semester on probation. If, at the conclusion of the probationary semester, the student has not met the required grade point average, their award will be removed. There are no further avenues of appeal for graduate students.

Appeals Process

When a student is deemed ineligible for financial aid (e.g., failing to meet the standards of progress at the conclusion of the spring semester), the student will be provided with written notification of his or her ineligibility by the Financial Aid Office. The student will have the opportunity to submit a written appeal of this determination. All such appeals should be forwarded to the Associate Director of Financial Aid for review.

Circumstances that might merit an appeal include, but are not limited to: serious illness or injury to the student or a member of the student’s immediate family, a death in the immediate family, or other special circumstances outside the student’s control. Supporting documentation of the circumstances forming the basis for the student’s appeal must be submitted with the appeal. Students who have been deemed ineligible in a prior semester, but who have since improved their performance to the required level are also encouraged to submit an appeal for the re-instatement of their aid; the Financial Aid Appeals Committee with not automatically re-instate a student’s aid.

The Committee will review the appeal, and may elect to either grant the student a one semester probationary period, grant the student a one semester probationary period and require the student to submit an academic plan, or uphold the determination of ineligibility (e.g., cancel the student’s financial aid). Academic plans will only be used for appeals related to pace and maximum timeframe. The Financial Aid Office will provide the student with the academic plan, and the student is required to return a signed copy of it to the Financial Aid Office; funding will not be restored to the student’s account until the plan has been received.

A probationary period may not last more than one semester. If, at the conclusion of the probationary semester, the student has not met the standards for academic progress, their awards will be removed. Throughout the duration of their enrollment, students may submit a maximum of two appeals based upon the same circumstance. Additional appeals must include a description of what circumstances have changed that would enable the student to meet satisfactory academic progress by the conclusion of one probationary semester and the allowability of such appeals will be determined on a case by case basis.

Students submitting an appeal will be provided written notification of the disposition of their appeal within five business days after review. Documentation of the student’s ineligibility and any subsequent appeals is maintained within the student’s financial aid record. Students who cease enrollment at the University and subsequently re-enroll will be evaluated based upon their status at the point enrollment ceased.