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Commencement Instructions

Monmouth University, August 2020

Cap & Gowns

It is critical that you bring your cap, gown, hood and tassel with you to the Commencement Ceremony. We will not have cap and gowns available.

Tassels

Undergraduate students should wear tassels on the right side of their caps when processing to the seating area.  Tassels should be moved to the left side when the President confers your degree (see Conferral of Degrees)

Dress

Report to the student assembly area in the Atrium of the Science Building (E201) by 2:30 p.m. on Commencement Day. Look for signs indicating where your school is assembling. University personnel will assist you in lining up.

Arrival Time

Students and guests cannot arrive more than 45 minutes prior to the ceremony and can stay 45 minutes after for pictures, etc. We ask you to adhere to these timeframes so that we may stay on schedule.

Assembly Area

Report to the student assembly area on campus, Boylan Gymnasium.  Boylan Gymnasium is located adjacent to the OceanFirst Bank Center.  Signage and University personnel will be available to assist you.

Line of March

You will receive an email from the Registrar’s office (registrar@monmouth.edu) at least 1 day prior to your ceremony, which will confirm your ceremony date/time, diploma name, school and line-up number. You will need this information when you arrive. If you don’t receive this email and your ceremony is less than 24 hours away, you may email registrar@monmouth.edu or visit via Zoom monmouth.zoom.us/j/96250482908.

Processional

You will be instructed to line up in alphabetical order according to the number you received.  Staff will be there to assist you.  The Student Processional will begin at the time of the ceremony.

Conferral of Degrees

The Dean of the school will ask candidates to come forward and be recognized (e.g., Bachelor of Arts, etc.).  The President will then say, “…I confer upon you the degree you have earned, with all the rights and privileges pertaining thereto.”

At that time:

  • Students will move their tassels from the right side of their caps to the left side.
  • Candidates will come to the stage.  You will receive your diploma case.  The announcer will read your name and you will then process to the stage.
  • Walk across the stage.  Staff will direct you.
  • Students are reminded that they must return to the seating area after leaving the stage. Out of respect for all students being recognized, participants are required to remain until the faculty and the platform party have recessed from the field.

Guests

Guests are requested to take their seats at least 10 minutes prior to the start of the ceremony and remain seated until the conclusion of the ceremony.  Each student will receive three (3) electronic guest tickets.  Seating will be randomly assigned via the electronic system so that everyone will be social distanced.  No one will be admitted to the seating area without a printout of the electronic ticket or by using their smart phone to scan the electronic ticket (no contact ticketing).  All guests and students must wear a facial mask. 

Diplomas

Diplomas were/will be mailed home approximately 2 weeks after your graduation date.  Diploma cases will be distributed on the field after you walk across the stage.  Please note:  all financial obligations to the University must be satisfied prior to diplomas being released.  This includes all parking tickets and fines; library materials and late fees; equipment and of course, tuition and fee payments.

Professional Photography

GradImages, a professional photography service, will be at Commencement to photograph graduates as they are recognized on stage.  Proofs will be mailed to your home address.

Reminders

  • State and local laws prohibit the public consumption of alcohol. Do not bring any alcoholic beverages with you for consumption on the Monmouth University campus.
  • Please turn off all cell phones for the duration of the Ceremony.  Air horns, noise-making devices and any objects that would detract from the formality of the day are prohibited.
  • We must follow state guidelines regarding wearing facial masks and social distancing.
    • In compliance with Federal and State Guidelines, Monmouth University will be requiring all graduating students and their guests entering New Jersey from outside the United States, or from the domestic states that fall under the New Jersey Advisory (currently 34 states, Washington, D.C., and Puerto Rico), to quarantine for a 14-day period prior to engaging with the campus community. Quarantine begins upon entry to New Jersey.  There is no test-out option in New Jersey; this means you cannot use a negative COVID-19 test to opt-out of the 14-day quarantine.  It’s important to note that this list of states included in the advisory is updated regularly and can change at any time.
    • Prior to coming to Monmouth, graduating students are expected to review the states included in the New Jersey Department of Health Travel Advisory and make plans accordingly to ensure they and their guests have adhered to the 14-day quarantine period.