Department:\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 Circuit County Clerk<\/p>\n
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Position Control Number:\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 0101-039<\/p>\n
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FLSA Status:\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 Non-Exempt; position is eligible for overtime<\/p>\n
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Safety Sensitive Designation:\u00a0 \u00a0 This position is not designated as safety-sensitive.<\/p>\n
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Random Drug\/Alcohol Test:\u00a0 \u00a0 \u00a0 \u00a0No<\/p>\n
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Opening Date:\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0September 3, 2026\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/p>\n
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Closing Date:\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0September 13, 2026 at 11:59 PM<\/p>\n
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This job description should not be interpreted as all-inclusive.\u00a0 It is intended to identify the essential functions and minimum qualifications of this job.\u00a0 The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description.\u00a0 Nothing in this job description restricts management\u2019s right to assign or reassign job-related responsibilities and tasks to this job at any time.\u00a0 Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress.\u00a0 Any essential function of this class will be evaluated as necessary should an incumbent\/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA).\u00a0 Reasonable accommodation for the specific disability will be made for the incumbent\/applicant only to the extent medically<\/p>\n
and reasonably feasible.\u00a0\u00a0\u00a0\u00a0\u00a0<\/p>\n
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An Equal Opportunity Employer<\/p>\n
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JOB SUMMARY:\u00a0Responsible for providing assistance to Pulaski County residents with voter registration, including updates, changes, filing, mailing out, and receipt of absentee ballots; identification and verification of appropriate voter districts for addresses within Pulaski County; maintaining district maps for election purposes; and production of voter listings for polling locations.<\/p>\n
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ESSENTIAL JOB FUNCTIONS:<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Assists the public in the completion of forms for voter registration, ensuring all information listed is correct; issues voter registrations; scans voter registrations and enters them into the state-controlled database, and makes address and name changes in the voter database.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Processes electronically transmitted voter registrations, address changes, and death notices received from various government agencies; checks for duplicate entries; correct addresses in existing records by signature verification; checks for felony convictions and removes voters when necessary; and notifies registrants by mail.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Provides general voter information to the public in person, by telephone, and by electronic means, including precinct number, election eligibility, voting locations, absentee regulations and procedures, and election laws; and sends requests for updated information to registrants as needed.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Assembles and mails out absentee packages that include instructions and ballots; receives absentee ballots, then files marks, logs, and stores them in the ballot box until Election Day; and meets deadlines set by federal law.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Receives applications for absentee ballots, reviews for completeness, and verifies registration for each applicant.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Coordinates with representatives picking up ballots for absentee voters, such as nursing home administrators, ensuring both voters and representatives have completed all necessary documentation.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* For each election, generates, assembles, and binds poll books and lists of eligible voters for each voting location, divided into geographic areas.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Attends naturalization ceremonies and voter registration drives to assist with voter registration of new citizens and answer questions from the general public.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Follows the National Voter Registration Act in purging inactive registrations from the database after repeatedly attempting to contact voters and sending notifications of cancellation.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Verifies petitions for elections, ensuring that sufficient were signatures collected, and that candidates and voters are in the proper district.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Processes early voters during each election, answering questions from poll workers during elections on precinct and ballot styles, and provides general customer service.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Updates voting history for each registered voter after each election by scanning signed poll books and updating voter databases.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Updates departmental maps to reflect new streets and subdivision development, annexations, and changes in street addresses assignments; performs file maintenance within the system on street address additions and changes using information from various government agencies; identifies appropriate voter district for each new street; coordinates with other agencies to ensure accuracy; makes changes as necessary.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Compiles statistical information for state agencies, candidates, private sector companies, and FOIA requests as needed.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Inputs information received from Election Commission regarding election details, precinct changes, and ballot styles; provides the Election Commission with mandated reports as required by law, and enters election results as provided by Election Commission.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Assists with training additional staff in accessing voter registration records to enable their assistance during peak election periods.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Obtains voter registration records from storage as needed.<\/p>\n
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SECONDARY DUTIES AND RESPONSIBILITIES:<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Performs other related duties as required.<\/p>\n
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PERSONNEL SUPERVISED:\u00a0 \u00a0None<\/p>\n
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WORKING CONDITIONS:\u00a0 \u00a0Duties are performed primarily in a smoking-restricted office environment.\u00a0 Occasional attendance at meetings and functions outside agencies is required.\u00a0 Overtime may be required during election work periods.<\/p>\n
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MINIMUM QUALIFICATIONS:<\/p>\n
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REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0*<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Considerable knowledge of the information and processes required for voter registration.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Considerable knowledge of election law as it applies to absentee voting.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Good knowledge of detailed, computerized, and manual record-keeping processes.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Good Knowledge of Criminal Court rules and the effect of conviction on voting rights.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Some knowledge of election laws, regulations, and ordinances governing the election process.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Some knowledge of voter precinct and district boundaries and procedures used to determine boundaries.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Ability to read and interpret maps and locate addresses.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Ability to accurately verify the information and locate inconsistencies.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Ability to maintain detailed record-keeping systems.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Ability to communicate effectively in writing concerning absentee voting.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Ability to communicate effectively in writing, over the phone, and via electronic means.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Ability to provide excellent customer service.\u00a0<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Ability to maintain discretion regarding privileged information.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Ability to attend work regularly and reliably.\u00a0<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Skill in the operation of a computer.\u00a0<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Skill in the use of Microsoft Word and Excel.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Skill in the digitization of documents.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Skill in manipulating file sizes to meet system requirements.<\/p>\n
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PHYSICAL REQUIREMENTS:<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0*<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Digital dexterity is sufficient for the operation of a keyboard and mouse.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Visual acuity is sufficient for normal office activities, including the use of a computer.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Ability to communicate effectively orally individually and in groups, in person, and by telephone.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Ability to stand for extended periods of time.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Ability to lift and carry loads up to 20 pounds.<\/p>\n
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EDUCATION AND EXPERIENCE:<\/p>\n
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Completion of high school or GED equivalency; some work experience with voter registration, election processes, or a related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.<\/p>\n","protected":false},"featured_media":0,"template":"","meta":{"_ch_employer_id":"22372","_ch_external_id":"11396024","_ch_location_state":"","_ch_location_city":"","_ch_is_ocr_job":"","_ch_expiration_date":"2026-10-09","_ch_apply_link":"https:\/\/monmouth.joinhandshake.com\/jobs\/11396024\/share_preview"},"ch_stakeholder":[],"ch_class_year":[],"ch_job_category":[86],"ch_career_skill":[],"ch_industry":[59],"class_list":["post-97538","ch_job","type-ch_job","status-publish","hentry","ch_job_category-full-time","ch_industry-government-law-enforcement-public-policy"],"_links":{"self":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job\/97538","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job"}],"about":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/types\/ch_job"}],"wp:attachment":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/media?parent=97538"}],"wp:term":[{"taxonomy":"ch_stakeholder","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_stakeholder?post=97538"},{"taxonomy":"ch_class_year","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_class_year?post=97538"},{"taxonomy":"ch_job_category","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job_category?post=97538"},{"taxonomy":"ch_career_skill","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_career_skill?post=97538"},{"taxonomy":"ch_industry","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_industry?post=97538"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}