Job Summary –\u00a0
We are seeking a dynamic and detail-oriented HR\/Admin Assistant to join our vibrant senior living company based in Arizona. This position offers an exciting opportunity to contribute to a compassionate community dedicated to enhancing the lives of our residents and staff alike.\u00a0<\/p>\n
1. Compliance & Credential Tracking<\/p>\n
– Monitor Expirations: Maintain strict oversight of state-required licenses, CPR certifications, background checks, and health clearances using digital checklists.
– Audit Readiness: Keep all compliance logs up-to-date to ensure our facility is always prepared for state audits and regulatory reviews.
– Notification Management: Alert employees and facility managers well in advance of upcoming credential renewals.<\/p>\n
2. Facility Management Support<\/p>\n
– Leadership Assistance: Act as the primary administrative partner for facility directors, freeing them up to focus on direct resident care and operational leadership.
– Reporting: Prepare weekly status updates on staffing, onboarding bottlenecks, and compliance health for management meetings.
– Internal Communication: Serve as a responsive, friendly point of contact for routine employee inquiries regarding policies, portals, and paperwork.<\/p>\n
3. Onboarding & Recruitment<\/p>\n
– Applicant Screening: Review incoming caregiver applications and conduct initial screening before scheduling phone interviews for leadership.
– Job Postings: Assist with drafting, posting, and maintaining active job ads across recruitment channels.
– Digital Onboarding: Guide new hires through electronic offer letters, tax documents, state background check portals, and profile setup.<\/p>\n
4. Digital Records Management
– E-Filing: Maintain clean, organized, and strictly confidential electronic personnel records in our cloud databases.
– Data Integrity: Regularly audit employee files to ensure complete documentation from day one of hire through offboarding.<\/p>\n
Qualifications & Requirements<\/p>\n
– Experience: 1+ years of administrative, customer service, scheduling, or data entry experience.
– High Computer Literacy: Advanced proficiency with Google Workspace (Docs, Sheets, Drive), Microsoft Office (Excel, Word), and email\/messaging software. Quick to learn new software platforms.
– Attention to Detail: Exceptional organizational skills and a natural knack for tracking deadlines and multi-step processes.
– Discretion & Ethics: Demonstrated ability to handle sensitive employee and healthcare information with complete confidentiality.
– Communication: Clear, professional written and verbal communication skills.
– Remote Work Environment and Applications: A quiet home office setup, reliable computer, and high-speed internet connection. Existing experience with Google suite applications and leading AI models.<\/p>\n","protected":false},"featured_media":0,"template":"","meta":{"_ch_employer_id":"89466","_ch_external_id":"11342300","_ch_location_state":"","_ch_location_city":"","_ch_is_ocr_job":"","_ch_expiration_date":"2026-09-24","_ch_apply_link":"https:\/\/monmouth.joinhandshake.com\/jobs\/11342300\/share_preview"},"ch_stakeholder":[],"ch_class_year":[],"ch_job_category":[86],"ch_career_skill":[],"ch_industry":[62],"class_list":["post-89469","ch_job","type-ch_job","status-publish","hentry","ch_job_category-full-time","ch_industry-healthcare-medicine-wellness"],"_links":{"self":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job\/89469","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job"}],"about":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/types\/ch_job"}],"wp:attachment":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/media?parent=89469"}],"wp:term":[{"taxonomy":"ch_stakeholder","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_stakeholder?post=89469"},{"taxonomy":"ch_class_year","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_class_year?post=89469"},{"taxonomy":"ch_job_category","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job_category?post=89469"},{"taxonomy":"ch_career_skill","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_career_skill?post=89469"},{"taxonomy":"ch_industry","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_industry?post=89469"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}