Department:\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Prosecuting Attorney<\/p>\n
\u00a0<\/p>\n
Position Control Number:\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a00416-046<\/p>\n
\u00a0<\/p>\n
FLSA Status:\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Non-Exempt, position is eligible for overtime<\/p>\n
\u00a0<\/p>\n
Safety Sensitive Designation:\u00a0 \u00a0 This position is not designated as safety-sensitive.<\/p>\n
\u00a0<\/p>\n
Random Drug\/Alcohol Test:\u00a0 \u00a0 \u00a0 \u00a0No<\/p>\n
\u00a0<\/p>\n
Opening Date:\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0August 20, 2026\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/p>\n
\u00a0<\/p>\n
Closing Date:\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0August 26, 2026 at 11:59 PM<\/p>\n
\u00a0<\/p>\n
\u00a0<\/p>\n
\u00a0<\/p>\n
This job description should not be interpreted as all-inclusive.\u00a0 It is intended to identify the essential functions and minimum qualifications of this job.\u00a0 The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description.\u00a0 Nothing in this job description restricts management\u2019s right to assign or reassign job-related responsibilities and tasks to this job at any time.\u00a0 Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress.\u00a0 Any essential function of this class will be evaluated as necessary should an incumbent\/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA).\u00a0 Reasonable accommodation for the specific disability will be made for the incumbent\/applicant only to the extent medically<\/p>\n
and reasonably feasible.<\/p>\n
\u00a0<\/p>\n
\u00a0<\/p>\n
\u00a0<\/p>\n
An Equal Opportunity Employer<\/p>\n
\u00a0<\/p>\n
\u00a0<\/p>\n
\u00a0<\/p>\n
JOB SUMMARY:\u00a0\u00a0Responsible for the establishment and maintenance of all case files processed within the Prosecuting Attorney\u2019s Office; prepares and files all legal documents necessary for case prosecution.<\/p>\n
\u00a0<\/p>\n
\u00a0<\/p>\n
\u00a0<\/p>\n
ESSENTIAL JOB FUNCTIONS:<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Initiates case files for cases received from originating agencies; ensures all supporting documents are included; enters all case data into computer systems; prints labels and defendant cards for each case file.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Orders any documents missing from a case from the appropriate agency.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Assigns case to an appropriate division based on the type of crime such as drug, domestic violence, or gang-related; forwards to attorney to obtain file decision.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Prints out witness lists for the assigned attorney.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Maintains an index card file on all case files indicating the status of the case.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Prepares felony information by writing charge as indicated by the Deputy Prosecuting Attorney; inputs charge into the computer.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Files felony charge information sheet with the Circuit Court\u2019s Office.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Receives case number from the Circuit Clerk\u2019s Office; records number in the computer and\/or manual records.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Prepares jury instructions and verdict sheets as specified by state law for charges indicated by the attorney.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Maintains records of all cases in pending case files, closed case files, or files checked out to Deputy Prosecuting Attorneys.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Receives weekly court dockets; pulls all needed case files for review by Deputy Prosecuting Attorneys.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Prepares PEN orders to bring prisoners from the penitentiary, other jails, or youth correction facilities for court appearances as defendants or witnesses; obtains judge\u2019s signature and files with the Circuit Clerk\u2019s Office.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Prepares subpoenas, motions, responses to motions, judgments, orders, writs, etc. as requested by attorneys; obtains appropriate signature and files with the courts.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Provides copies of all motions filed with the court to the defendant\u2019s attorneys.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Receives case files from attorneys showing case dispositions; prepares judgments, commitments, and amendments for case disposition such as probation, suspended imposition, acquittal by mental disease, etc. reflecting exact instructions of the court.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Inputs case disposition into computer; closes case files.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Prepares extradition papers as requested by Deputy Prosecuting Attorneys; sends to Governor\u2019s Office for signature.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Pulls files and cards upon receipt of Motions for Expungement.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Answers questions concerning case status and court times for witnesses, defendants, and attorneys; ensures the confidentiality of all juvenile records and other records as required.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Assists the public with completion of complaint forms; answers questions concerning processes involved with filing a complaint through the Prosecutor\u2019s Office.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Maintains computerized records of complaints filed and actions taken.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Collects payment for hot checks as a backup for the Hot Check Administrator.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Answers and directs phone calls; greets visitors to the Prosecutor\u2019s Offices.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Distributes mail to appropriate offices within the Prosecutor\u2019s Office.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Makes travel reservations and arrangements for victims and witnesses.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Types, transcripts, and other documents by use of a transcription machine as needed.<\/p>\n
\u00a0<\/p>\n
\u00a0<\/p>\n
\u00a0<\/p>\n
SECONDARY DUTIES AND RESPONSIBILITIES:<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0* Performs other related duties as required.<\/p>\n
\u00a0<\/p>\n
\u00a0<\/p>\n
\u00a0<\/p>\n
PERSONNEL SUPERVISED:\u00a0 \u00a0None<\/p>\n
\u00a0<\/p>\n
\u00a0<\/p>\n
\u00a0<\/p>\n
WORKING CONDITIONS:\u00a0 \u00a0Work is performed in a smoking-restricted office environment.<\/p>\n
\u00a0<\/p>\n
\u00a0<\/p>\n
\u00a0<\/p>\n
MINIMUM QUALIFICATIONS:<\/p>\n
\u00a0<\/p>\n
REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0*<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Considerable knowledge of office practices, procedures, equipment, and terminology.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Considerable knowledge of legal terminology.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Considerable knowledge of the court system and legal processes.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Good knowledge of grammatical construction and spelling.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Good knowledge of filing and recordkeeping systems.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Some knowledge of basic mathematics.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Ability to read and interpret state and Federal law.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Ability to establish and maintain detailed recordkeeping systems.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Ability to communicate clearly and effectively both orally and in writing with fellow employees, court personnel, law enforcement agencies, attorneys, and the general public.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Ability to handle confidential material in a reliable manner.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Ability to attend work regularly and reliably.\u00a0<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Skill in the operation of a computer terminal.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Considerable skill with word processing.<\/p>\n
\u00a0<\/p>\n
\u00a0<\/p>\n
\u00a0<\/p>\n
PHYSICAL REQUIREMENTS:<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0*<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Ability to hear and speak sufficiently to communicate information individually and to groups.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Digital dexterity is needed for the operation of a computer keyboard and calculator.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Visual acuity is needed to observe work performance and the use of a computer monitor.<\/p>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0+ Ability to travel to various locations within Pulaski County work sites.<\/p>\n
\u00a0<\/p>\n
\u00a0<\/p>\n
\u00a0<\/p>\n
EDUCATION AND EXPERIENCE:<\/p>\n
\u00a0<\/p>\n
Completion of high school or equivalent with advanced secretarial training including word processing; some experience in clerical recordkeeping, legal secretarial, or a related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.<\/p>\n
\u00a0<\/p>\n
\u00a0<\/p>\n","protected":false},"featured_media":0,"template":"","meta":{"_ch_employer_id":"22372","_ch_external_id":"11342970","_ch_location_state":"","_ch_location_city":"","_ch_is_ocr_job":"","_ch_expiration_date":"2026-09-24","_ch_apply_link":"https:\/\/monmouth.joinhandshake.com\/jobs\/11342970\/share_preview"},"ch_stakeholder":[],"ch_class_year":[],"ch_job_category":[86],"ch_career_skill":[],"ch_industry":[52,59],"class_list":["post-85256","ch_job","type-ch_job","status-publish","hentry","ch_job_category-full-time","ch_industry-business-finance-real-estate","ch_industry-government-law-enforcement-public-policy"],"_links":{"self":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job\/85256","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job"}],"about":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/types\/ch_job"}],"wp:attachment":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/media?parent=85256"}],"wp:term":[{"taxonomy":"ch_stakeholder","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_stakeholder?post=85256"},{"taxonomy":"ch_class_year","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_class_year?post=85256"},{"taxonomy":"ch_job_category","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job_category?post=85256"},{"taxonomy":"ch_career_skill","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_career_skill?post=85256"},{"taxonomy":"ch_industry","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_industry?post=85256"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}