{"id":63995,"date":"2026-04-22T15:01:06","date_gmt":"2026-04-22T15:01:06","guid":{"rendered":"https:\/\/www.monmouth.edu\/career-development\/job\/accounts-payable-and-expense-management-specialist\/"},"modified":"2026-08-20T08:21:24","modified_gmt":"2026-08-20T12:21:24","slug":"accounts-payable-and-expense-management-specialist","status":"publish","type":"ch_job","link":"https:\/\/www.monmouth.edu\/career-development\/job\/accounts-payable-and-expense-management-specialist\/","title":{"rendered":"Accounts Payable and Expense Management Specialist"},"content":{"rendered":"<p>We are looking for an experienced and motivated\u00a0Accounts Payable\/Expense Management Specialists\u00a0to join our growing team at\u00a0Abilis!\u00a0\u00a0\u00a0<\/p>\n<p>\u00a0<\/p>\n<p><strong>About Us:\u00a0<\/strong>Abilis\u2019 mission is to empower individuals with developmental disabilities and their families through comprehensive services, support, and advocacy. We are dedicated to helping people build able, independent lives while honoring dignity and individual strengths. Our work strengthens families and fosters inclusive, supportive communities.\u00a0<\/p>\n<p>\u00a0<\/p>\n<p><strong>Job Summary:<\/strong>\u00a0The Accounts Payable Specialist\/Expense Management Specialists\u00a0is responsible for\u00a0managing and overseeing the accounts payable function to ensure\u00a0accurate\u00a0and\u00a0timely\u00a0processing of vendor payments, invoice reconciliation, and expense management. This role involves\u00a0maintaining\u00a0financial controls,\u00a0assisting\u00a0with audits, reviewing expense\u00a0trends,\u00a0and managing the organization\u2019s expense and credit card management systems. The specialist will work closely with the accounting team, senior leadership, and vendors to ensure financial efficiency and compliance with agency policies and regulations.\u00a0<\/p>\n<p>\u00a0<\/p>\n<p><strong>Responsibilities:\u00a0<\/strong><\/p>\n<ul>\n<li>Review,\u00a0allocate, and reconcile invoices, credit card charges, and vendor statements, ensuring\u00a0accurate\u00a0billing and expense posting.\u00a0<\/li>\n<li>Process vendor payments and record monthly expenses for timely month-end closings.\u00a0<\/li>\n<li>Maintain documentation for all accounting entries and GL accounts.\u00a0<\/li>\n<li>Ensure compliance with 1099 reporting and collect W-9s as needed.\u00a0<\/li>\n<li>Distribute invoices for approval to\u00a0appropriate directors\u00a0and follow up on outstanding items.\u00a0<\/li>\n<li>Conduct expense trend analyses\u00a0per request of\u00a0the Controller, COO, and Finance Director to review findings.\u00a0<\/li>\n<li>Oversee lease management, including rent payments and client billing accuracy.\u00a0<\/li>\n<li>Manage and maintain\u00a0milage reimbursement\u00a0modules in Paycom, ensuring policy compliance and\u00a0assistance.\u00a0<\/li>\n<li>Support annual audits by preparing schedules, reports, and analyses as requested.\u00a0<\/li>\n<li>Resolve vendor disputes and\u00a0maintain\u00a0organized records of utilities, leases, and property schedules.\u00a0<\/li>\n<li>Process personal fund checks, and positive pay entries for reconciliations.\u00a0<\/li>\n<li>Assist\u00a0managers with invoice requests, utility notices, and other financial documentation.\u00a0<\/li>\n<\/ul>\n<p>\u00a0<\/p>\n<p><strong>Qualifications<\/strong><\/p>\n<ul>\n<li>Associate\u2019s Degree in Accounting, Finance, or Business Management, or four years of relevant experience.\u00a0<\/li>\n<li>One year of experience in bookkeeping\/accounting or a\u00a0Bachelor\u2019s degree in Accounting.\u00a0<\/li>\n<li>Experience with accounts payable systems\/software\u00a0required.\u00a0<\/li>\n<li>Proficiency\u00a0in Microsoft Excel, Word, and accounting software.\u00a0<\/li>\n<\/ul>\n<p>\u00a0<\/p>\n<p><strong>Benefits:\u00a0\u00a0<\/strong><\/p>\n<p>Full time employees will receive: Health, dental, and vision insurance, paid time off, free life insurance, 401k profit share, tuition\u00a0assistance\u00a0program,\u00a0awards\u00a0and recognition including team of the season, on the spot awards, and anniversary gifts. As a 501(c)(3) nonprofit employer, this role qualifies for the federal Public Service Loan Forgiveness (PSLF) program. Eligible employees may receive student loan forgiveness after meeting program requirements, including qualifying payments and employment.<\/p>\n","protected":false},"featured_media":0,"template":"","meta":{"_ch_employer_id":"16451","_ch_external_id":"10979923","_ch_location_state":"","_ch_location_city":"","_ch_is_ocr_job":"","_ch_expiration_date":"2026-08-21","_ch_apply_link":"https:\/\/monmouth.joinhandshake.com\/jobs\/10979923\/share_preview"},"ch_stakeholder":[],"ch_class_year":[],"ch_job_category":[86],"ch_career_skill":[],"ch_industry":[52],"class_list":["post-63995","ch_job","type-ch_job","status-publish","hentry","ch_job_category-full-time","ch_industry-business-finance-real-estate"],"_links":{"self":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job\/63995","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job"}],"about":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/types\/ch_job"}],"wp:attachment":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/media?parent=63995"}],"wp:term":[{"taxonomy":"ch_stakeholder","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_stakeholder?post=63995"},{"taxonomy":"ch_class_year","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_class_year?post=63995"},{"taxonomy":"ch_job_category","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job_category?post=63995"},{"taxonomy":"ch_career_skill","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_career_skill?post=63995"},{"taxonomy":"ch_industry","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_industry?post=63995"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}