{"id":62557,"date":"2026-07-21T15:14:05","date_gmt":"2026-07-21T15:14:05","guid":{"rendered":"https:\/\/www.monmouth.edu\/career-development\/job\/administrative-assistant-39\/"},"modified":"2026-08-17T08:23:43","modified_gmt":"2026-08-17T12:23:43","slug":"administrative-assistant-39","status":"publish","type":"ch_job","link":"https:\/\/www.monmouth.edu\/career-development\/job\/administrative-assistant-39\/","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"<p><strong>This position will remain posted until filled.\u00a0<\/strong><\/p>\n<p>\u00a0<\/p>\n<p><strong>Location: KDA Headquarters in Manhattan, Kansas.<\/strong><\/p>\n<p>\u00a0<\/p>\n<p><strong>Position Summary &amp; Responsibilities:<\/strong><\/p>\n<ul>\n<li>Answering phones and greeting visitors.\u00a0<\/li>\n<li>Perform a variety of office administrative tasks such as, but not limited to scanning and faxing documents, making copies, shipping packages, ordering supplies, etc.\u00a0<\/li>\n<li>Process daily mail, identify and sort documents, then follow the proper workflow procedures for processing each document type.<\/li>\n<li>Maintaining the program\u2019s main email account, making appointments for the program, managing program\u2019s calendar to schedule events as needed.\u00a0<\/li>\n<li>Receive and log complaints into the\u00a0tracking system, transcribe complaints with technical detail, and\u00a0assign complaints to the appropriate staff member.<\/li>\n<li>Review submitted inspection reports, evaluate for correctness while logging inspection report errors (if any), entering data from inspection reports into the program\u2019s data systems.\u00a0<\/li>\n<li>Create records for new companies and new technicians which also includes printing and mailing licenses to the service company after the application has been approved by the administrator.<\/li>\n<li>Create and mail invoices for licensing, seminars, and various services.\u00a0<\/li>\n<li>Update and post electronic forms and documents.<\/li>\n<\/ul>\n<p><strong>Minimum Qualifications:<\/strong><\/p>\n<ul>\n<li>Professionally minded individuals with at least one year of direct experience in general office, clerical and administrative support work.\u00a0 Candidates may also qualify through a combination of relevant work experience, education, training or certification.\u00a0<\/li>\n<li>This position must perform routine office tasks such as sitting, reading, examining documents, and viewing a computer for long periods of time.<\/li>\n<li>Physical ability to stand for long periods of time and crouch occasionally.<\/li>\n<li>Excellent organizational skills with knowledge and proficiency in\u00a0Microsoft Office Products and tools.<\/li>\n<li>Excellent written and verbal communication skills required.<\/li>\n<li>Experience with data entry and database management.<\/li>\n<li>Must be able to work independently collecting and compiling information from a variety of resources.\u00a0<\/li>\n<li>Must be able to learn, read, and comprehend written directions, policies, statutes, and regulations.<\/li>\n<li>Employee must have a valid Class C (or higher) Kansas driver\u2019s license or equivalent license from another state. Employee is responsible for maintaining an acceptable driving record to safely drive a\u00a0state vehicle and be willing and able to fulfill all job-related travel normally associated with this position.\u00a0<\/li>\n<\/ul>\n","protected":false},"featured_media":0,"template":"","meta":{"_ch_employer_id":"28713","_ch_external_id":"11225429","_ch_location_state":"","_ch_location_city":"","_ch_is_ocr_job":"","_ch_expiration_date":"2026-08-21","_ch_apply_link":"https:\/\/monmouth.joinhandshake.com\/jobs\/11225429\/share_preview"},"ch_stakeholder":[],"ch_class_year":[],"ch_job_category":[86],"ch_career_skill":[],"ch_industry":[52,53],"class_list":["post-62557","ch_job","type-ch_job","status-publish","hentry","ch_job_category-full-time","ch_industry-business-finance-real-estate","ch_industry-communication-marketing-arts-entertainment"],"_links":{"self":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job\/62557","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job"}],"about":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/types\/ch_job"}],"wp:attachment":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/media?parent=62557"}],"wp:term":[{"taxonomy":"ch_stakeholder","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_stakeholder?post=62557"},{"taxonomy":"ch_class_year","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_class_year?post=62557"},{"taxonomy":"ch_job_category","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job_category?post=62557"},{"taxonomy":"ch_career_skill","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_career_skill?post=62557"},{"taxonomy":"ch_industry","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_industry?post=62557"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}