{"id":40168,"date":"2026-06-30T12:26:28","date_gmt":"2026-06-30T12:26:28","guid":{"rendered":"https:\/\/www.monmouth.edu\/career-development\/job\/city-of-portland-election-assistant\/"},"modified":"2026-07-18T08:26:54","modified_gmt":"2026-07-18T12:26:54","slug":"city-of-portland-election-assistant","status":"publish","type":"ch_job","link":"https:\/\/www.monmouth.edu\/career-development\/job\/city-of-portland-election-assistant\/","title":{"rendered":"City of Portland – Election Assistant"},"content":{"rendered":"

City of Portland – Election Assistant<\/strong><\/p>\n

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City Clerk’s Office<\/p>\n

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About the Department:<\/p>\n

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The City Clerk\u2019s office is a fast paced, friendly environment where we put our customers first. We strive to provide our community with the best customer service and treat our residents with kindness, respect, and understanding. Every day in the Clerk\u2019s Office is a little different, making for a unique and a fun place to work!<\/p>\n

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Job Summary:<\/p>\n

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The Election Assistant is an administrative job within the City Clerk\u2019s office, working closely with the Election Administrator to ensure compliance with all local, State and Federal election laws. This highly detailed role requires excellent communication skills and the ability to work independently. Additional duties include issuing vital records, dog licenses, and hunting and fishing licenses as needed. Candidates must be available for mandatory overtime during petition verifications and election cycles, including Election Day.<\/p>\n

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Key Responsibilities:<\/p>\n

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\u2022 Maintaining Voter Registration records<\/p>\n

\u2022 Registering voters<\/p>\n

\u2022 Processing absentee ballot requests, online, mail in, and in person<\/p>\n

\u2022 Verifying petition signatures for all State and local candidates and questions<\/p>\n

\u2022 Answering a high volume of phone calls<\/p>\n

\u2022 Performs other related duties as as required<\/p>\n

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Required Skills & Experience:<\/p>\n

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\u2022 Prior Municipal experience, specifically elections<\/p>\n

\u2022 Excellent communication and customer service skills<\/p>\n

\u2022 Must be detail oriented, organized and have the ability to juggle multiple tasks at once<\/p>\n

\u2022 Knowledge of cash processing procedures including daily cash transactions<\/p>\n

\u2022 Must become a Notary Public within 90 days<\/p>\n

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Preferred Skills & Experience:<\/p>\n

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\u2022 Prior Municipal experience, specifically elections<\/p>\n

\u2022 Experience in a fast-paced environment, multi-task office environment<\/p>\n

\u2022 Must be able to maintain strict confidentiality when dealing with confidential records<\/p>\n

\u2022 Prior experience working with a diverse population<\/p>\n

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Applications will be accepted until the posting is filled.<\/p>\n

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Offers of employment are contingent upon the completion of a satisfactory criminal background check.<\/p>\n

Salary & Benefits:<\/p>\n

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This is a Union position, CEBA Grade 11, Pay range starting at $23.39\/hour.<\/p>\n

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The City of Portland prides itself on its outstanding benefits and collegial and mission-driven work environment.<\/p>\n

City benefits include:<\/p>\n

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\u2022 Free employee health insurance with the completion of wellness incentives<\/p>\n

\u2022 Thirteen paid holidays<\/p>\n

\u2022 Sick, vacation, and personal leave<\/p>\n

\u2022 Life, dental, vision and income protection insurances<\/p>\n

\u2022 Choice of retirement plans, including a pension plan<\/p>\n

\u2022 Use of City recreation facilities<\/p>\n

\u2022 Fitness Reimbursement<\/p>\n

\u2022 Discount on professional development programs through USM and Thomas College<\/p>\n

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If you have any questions or need assistance with the application, please email Human Resources at jobs@portlandmaine.gov or call 207-874-8624.<\/p>\n

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The City of Portland believes that to do our best work, our employees need to reflect the diverse, vibrant community we serve. We are an equal opportunity employer and are committed to celebrating all dimensions of diversity in the workplace. Applicants are considered without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, age, veteran status, disability, or any other applicable legally protected characteristics. If you need to request a reasonable accommodation, please call 207-874-8624 or email hrinfo@portlandmaine.gov.<\/p>\n

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To apply, visit https:\/\/apptrkr.com\/7273676<\/strong><\/p>\n","protected":false},"featured_media":0,"template":"","meta":{"_ch_employer_id":"18148","_ch_external_id":"11168592","_ch_location_state":"","_ch_location_city":"","_ch_is_ocr_job":"","_ch_expiration_date":"2026-07-31","_ch_apply_link":"https:\/\/monmouth.joinhandshake.com\/jobs\/11168592\/share_preview"},"ch_stakeholder":[],"ch_class_year":[],"ch_job_category":[86],"ch_career_skill":[],"ch_industry":[59],"class_list":["post-40168","ch_job","type-ch_job","status-publish","hentry","ch_job_category-full-time","ch_industry-government-law-enforcement-public-policy"],"_links":{"self":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job\/40168","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job"}],"about":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/types\/ch_job"}],"wp:attachment":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/media?parent=40168"}],"wp:term":[{"taxonomy":"ch_stakeholder","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_stakeholder?post=40168"},{"taxonomy":"ch_class_year","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_class_year?post=40168"},{"taxonomy":"ch_job_category","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job_category?post=40168"},{"taxonomy":"ch_career_skill","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_career_skill?post=40168"},{"taxonomy":"ch_industry","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_industry?post=40168"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}