{"id":27733,"date":"2026-06-04T18:50:36","date_gmt":"2026-06-04T18:50:36","guid":{"rendered":"https:\/\/www.monmouth.edu\/career-development\/job\/office-associate\/"},"modified":"2026-07-04T08:21:22","modified_gmt":"2026-07-04T12:21:22","slug":"office-associate","status":"publish","type":"ch_job","link":"https:\/\/www.monmouth.edu\/career-development\/job\/office-associate\/","title":{"rendered":"Office Associate"},"content":{"rendered":"

Location:<\/strong> Midtown Manhattan, NYC (In-Person)<\/p>\n

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Schedule:<\/strong> Monday to Thursday, 9:30 AM \u2013 2:30 PM (20 hours\/week)<\/p>\n

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M+S Architects & Engineers D.P.C. is seeking a proactive, reliable, and highly organized Office Associate to support daily operations in our Midtown Manhattan office. This part-time permanent position plays a vital role in keeping our team of 18 running smoothly across two international offices. The ideal candidate is confident, professional, takes ownership of space, and brings a calm and mature presence to our creative and fast-paced architectural environment.<\/p>\n

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We see this role as a strong entry point for individuals with an architectural or design background who are interested in growing within our firm. The Office Associate may begin with a focus on office coordination, access management, filing, and general administrative support. After approximately one year of strong performance and demonstrated understanding of firm operations, there is potential to transition into a Project Associate role, taking on more project-based coordination responsibilities.<\/p>\n

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Key Responsibilities<\/strong><\/p>\n

Office & Administrative Operations<\/strong><\/p>\n

\u25cf Serve as the first point of contact for guests and deliveries
\u25cf Manage mail distribution and coordinate messenger or courier services
\u25cf Answer main phone line and direct calls professionally
\u25cf Maintain office organization, shared spaces, and supply areas
\u25cf Track and reorder office supplies, kitchen items, and maintenance needs
\u25cf Coordinate M+S office building access, visitor registration, and basic IT support requests
\u25cf Coordinate DOB filing, building access, and scheduling for site visits and inspections
\u25cf Support bidding coordination, including document distribution and tracking
\u25cf Maintain and water plant wall and assist with light upkeep of office aesthetics
\u25cf Support document printing, filing, and scanning as needed
\u25cf Ensure the office remains clean, organized, and welcoming<\/p>\n

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Team & Project Support<\/strong><\/p>\n

\u25cf Support internal scheduling, meeting coordination, and room setup
\u25cf Assist with onboarding\/offboarding logistics (e.g., desk setup, key returns)
\u25cf Track team certifications and coordinate required trainings
\u25cf Assist with internal events, lunches, birthdays, and office celebrations
\u25cf Coordinate deliveries, errands, and purchasing of minor office furnishings or snacks
\u25cf Monitor task status and help follow up on to-dos for office readiness
\u25cf Coordinate Principal timesheets in BQE based on Google Calendar entries
\u25cf Review timesheet submission status and support accurate time allocation across the team<\/p>\n

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Coordination & Reporting<\/strong><\/p>\n

\u25cf Report directly to the firm\u2019s Managing Principal, Hannah Sebastian De Mayta
\u25cf Coordinate day-to-day task flow with Operations Manager Jodi Ann Roye-Tudor
\u25cf Provide weekly summary reports each Thursday outlining completed work
\u25cf Communicate proactively if scheduling or task adjustments are needed<\/p>\n

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Marketing & Branding Support<\/strong><\/p>\n

\u25cf Coordinate with the BIM team for business cards and marketing materials
\u25cf Research and coordinate the purchase of firm-branded swag and merchandise
\u25cf Plan and coordinate office holiday decorations and events<\/p>\n

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IT & Office Maintenance<\/strong><\/p>\n

\u25cf Provide basic IT support for team members (laptops, printer, WiFi, etc.)
\u25cf Research and secure Principal approval for office decor and equipment and coordinate installation
\u25cf Run office errands as needed (printing supplies, containers, etc.)<\/p>\n

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Qualifications<\/strong><\/p>\n

\u25cf 2+ years of experience in office management, administrative coordination, or studio support
\u25cf Architectural background or experience in architecture, construction, or project management preferred
\u25cf Strong communication and multitasking skills
\u25cf Professionalism and maturity in handling confidential or sensitive matters
\u25cf Reliable, consistent, and proactive with strong attention to detail
\u25cf Familiarity with Google Workspace, Trello, and basic IT troubleshooting a plus<\/p>\n

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Why Join Us?<\/strong><\/p>\n

M+S Architects & Engineers D.P.C.\u00a0<\/strong>is a diverse and growing firm recognized for high-quality design, restoration, and compliance-focused work across New York City and Lima. This role offers the opportunity to become a foundational part of our close-knit NYC team supporting meaningful work while maintaining a work-life balance in a consistent, structured part-time role.<\/p>\n

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Compensation & Benefits<\/strong><\/p>\n