{"id":23422,"date":"2026-06-05T14:17:35","date_gmt":"2026-06-05T14:17:35","guid":{"rendered":"https:\/\/www.monmouth.edu\/career-development\/job\/office-support-specialist\/"},"modified":"2026-06-30T08:27:32","modified_gmt":"2026-06-30T12:27:32","slug":"office-support-specialist","status":"publish","type":"ch_job","link":"https:\/\/www.monmouth.edu\/career-development\/job\/office-support-specialist\/","title":{"rendered":"Office Support Specialist"},"content":{"rendered":"

EMPLOYMENT OPPORTUNITY
Office Support Specialist (Fleet)
ANTICIPATED HIRING RANGE:
$31.84-$34.47 Hourly
POSITION STATUS:
Full-Time; Non-Exempt; Non-Union; Benefits Eligible
APPLICATION DEADLINE:
06\/21\/2026 11:59 PM Central Time
TO APPLY:
Apply online at www.BloomingtonMN.gov\/hr
PRIMARY OBJECTIVE
The City of Bloomington is seeking an individual to perform advanced level office support duties independently or with a minimum of supervision while maintaining high accuracy.
CITY VALUES & EXPECTATIONS
\u2022 Models and contributes to a positive work environment, culture of communication, engagement and safety
\u2022 Communicates effectively and respectfully with employees and the general public, including but not limited to those of diverse racial, ethnic, religious and socioeconomic backgrounds
\u2022 Works cooperatively as a member of a team; develops and maintains effective working relationships with diverse coworkers and community members; consistently brings a high level of self-awareness and empathy to all personal interactions
\u2022 Embraces the City\u2019s shared values and contributes towards accomplishing the City\u2019s vision and goals by being creative, innovative, continuously learning, and communicating clearly
EXAMPLE OF DUTIES
\u2022 Receives and screens the general public and answers questions or makes referrals where appropriate and communicates effectively with the public and City staff ensuring dissemination of complete and accurate information
\u2022 Initiates and composes responses to routine letters and completes reports or correspondence as requested
\u2022 Drafts, creates, proofreads, maintains, and edits documents and forms
\u2022 Provides research assistance through use of internet and social media
\u2022 Prepares various reports for Division or Department as well as specialized reports as requested
\u2022 Maintains up-to-date filing system to ensure accurate record-keeping and prompt retrieval of desired materials (i.e., correspondence, policies, etc.)
\u2022 Responsible for distributing mail and maintaining needed supplies and equipment
\u2022 Responsible for license and titling of new vehicles and renew tab replacements as needed
\u2022 Processes a variety of correspondence for other personnel in the Division or Department upon request
\u2022 Uses office equipment and software applications with a high degree of proficiency and may troubleshoot basic hardware and software problems
\u2022 Supports staff in preparation of City Council agenda items materials and presentations
\u2022 Assists in the preparation of budget documents and CIP
\u2022 Assists with purchasing, invoices, and contracts
\u2022 Assists with Public Works Safety Program; scheduling trainings, preparing documents and keeping accurate records
\u2022 Schedules and assists with meetings; may take notes or minutes at meetings, transcribe dictation, and prepare in final form when required
\u2022 Provides leadership and support to other support staff
\u2022 Performs other duties or responsibilities as apparent or assigned KNOWLEDGE, SKILLS, & ABILITIES REQUIRED
\u2022 Ability to operate a keyboard with speed and accuracy
\u2022 Possess excellent clerical aptitude, organizational skills, and critical thinking skills
\u2022 Possess good mathematical aptitude
\u2022 Ability to take minutes with speed and accuracy, if required for the particular position
\u2022 Ability to communicate effectively orally and in writing, and over the telephone and in person
\u2022 Ability to develop and maintain effective working relationship with the public and City staff
\u2022 Ability to multitask while maintaining a professional and positive attitude
\u2022 Ability to work cooperatively as a team member
\u2022 Ability to work under minimal supervision, effectively under pressure, and meet deadlines
\u2022 Ability to work overtime when necessary, and attend night meetings when needed
\u2022 Skilled in preparing correspondence accurately and sending it out promptly in a neat and readily understood fashion
\u2022 Ability to complete reports and agenda materials correctly and on time
\u2022 Ability to maintain files in an accurate, complete, and timely manner
MINIMUM QUALIFICATIONS
\u2022 High School graduate or equivalent
\u2022 Three years of office support experience
\u2022 Excellent Microsoft Office Suite skills
DESIRABLE QUALIFICATIONS
\u2022 Experience working with the public in a local government or DOT setting
\u2022 Experience with Munis or similar financial software
\u2022 Experience with GIS, Laserfiche, SharePoint, and\/or CityView
\u2022 Experience with Adobe Acrobat\/PDF editing software
\u2022 Experience with entering work orders in an asset management software program, i.e. Asset Works
\u2022 Experience administering a business-related social media account, i.e., Facebook, Twitter, LinkedIn
\u2022 Two years of post-high school education
\u2022 Ability to speak a second language, in addition to English that has a recognized presence in the community. (Spanish, Somali, Vietnamese, Chinese Mandarin, Cambodian, etc.) SUPERVISION OF OTHERS This position does not supervise others
Apply: Apply online at www.BloomingtonMN.gov\/hr. The City of Bloomington is an Equal Opportunity Employer and is committed to creating a diverse workforce that reflects the community we serve. Applicants who are black, indigenous or persons of color are encouraged to apply. We also encourage<\/p>\n","protected":false},"featured_media":0,"template":"","meta":{"_ch_employer_id":"12630","_ch_external_id":"11105491","_ch_location_state":"","_ch_location_city":"","_ch_is_ocr_job":"","_ch_expiration_date":"2026-07-06","_ch_apply_link":"https:\/\/monmouth.joinhandshake.com\/jobs\/11105491\/share_preview"},"ch_stakeholder":[],"ch_class_year":[],"ch_job_category":[86],"ch_career_skill":[],"ch_industry":[59],"class_list":["post-23422","ch_job","type-ch_job","status-publish","hentry","ch_job_category-full-time","ch_industry-government-law-enforcement-public-policy"],"_links":{"self":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job\/23422","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job"}],"about":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/types\/ch_job"}],"wp:attachment":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/media?parent=23422"}],"wp:term":[{"taxonomy":"ch_stakeholder","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_stakeholder?post=23422"},{"taxonomy":"ch_class_year","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_class_year?post=23422"},{"taxonomy":"ch_job_category","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job_category?post=23422"},{"taxonomy":"ch_career_skill","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_career_skill?post=23422"},{"taxonomy":"ch_industry","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_industry?post=23422"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}