{"id":23338,"date":"2026-06-04T19:58:53","date_gmt":"2026-06-04T19:58:53","guid":{"rendered":"https:\/\/www.monmouth.edu\/career-development\/job\/staff-secretary-ii\/"},"modified":"2026-06-30T08:27:09","modified_gmt":"2026-06-30T12:27:09","slug":"staff-secretary-ii","status":"publish","type":"ch_job","link":"https:\/\/www.monmouth.edu\/career-development\/job\/staff-secretary-ii\/","title":{"rendered":"Staff Secretary II"},"content":{"rendered":"

Purpose of Position<\/strong><\/p>\n

\u00a0<\/p>\n

The purpose of this classification is to perform legal secretarial and administrative support to legal staff and Deputy Juvenile Officers, under the supervision of the Unit Supervisor.<\/p>\n

Essential Duties and Responsibilities<\/p>\n

\u00a0<\/p>\n

The following duties are normal for this position. These are not to be construed as exclusive or all- inclusive. Other duties may be required and assigned.<\/strong><\/p>\n

Prepares and monitors all juvenile related papers, legal documents, juvenile files, correspondence, and miscellaneous records. Including, but not limited to: petitions, subpoenas, motions, court orders, certificates of service, and other court documents.<\/p>\n

Data entry of correspondence and related documents into the Judicial Information System (JIS). Assists in the training of new staff.<\/p>\n

Sets up and prepares court hearing information for filing. Files appropriate correspondence. . Communicates with appropriate personnel regarding court hearing dates.<\/p>\n

May enter court charges into the data base. Understanding of all unit processes and procedures.<\/p>\n

Orders any additional reports needed from other departments, schools, and police departments as needed. May organize statistics gathered from various sources and compiles into necessary documents.<\/p>\n

Demonstrates the ability to multi-task, be organized, work independently, and be detail oriented. Perform administrative support tasks unique to division.<\/p>\n

Demonstrates sensitivity to privacy needs and confidential communication.<\/p>\n

\u00a0<\/p>\n

Duties and responsibilities may be changed, expanded, reduced, or deleted to meet the business needs of Greene County Family\/Juvenile Court.<\/p>\n

Additional Tasks and Responsibilities<\/p>\n

\u00a0<\/p>\n

While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.<\/strong><\/p>\n

Requests certified copies from clerk of court.<\/p>\n

\u00a0<\/p>\n

Demonstrates appropriate judgement to rearrange priorities, cancel, and reschedule certain activities due to urgency of more time sensitive tasks.<\/p>\n

Screens and directs incoming phone calls when covering the front desk during training, breaks, vacation, etc.; demonstrates a professional, courteous manner.<\/p>\n

Demonstrates sensitivity to privacy needs and confidential communication. Works independently.<\/p>\n

Ensures warm, friendly, and respectful treatment of each person. Assists other Divisions when needed.<\/p>\n

Faxes, emails, and\/or scans documents to attorneys and businesses.<\/p>\n

\u00a0<\/p>\n

Assists in date stamping incoming mail and distributes mail when working at the front desk. Schedules and secures conference rooms for staff when working at the front desk<\/p>\n

Offer and provide assistance whenever priorities dictate.<\/p>\n

\u00a0<\/p>\n

Able to accomplish assigned tasks by meeting timelines and deadlines. Complete data entry as needed.<\/p>\n

Knowledge of MS Word and MS Excel. Complete timesheets.<\/p>\n

\u00a0<\/p>\n

Minimum Training and Experience Required to Perform Essential Job Functions<\/strong><\/p>\n

Vocational\/technical training in secretarial science or related area, three years professional\u00a0secretarial experience preferably in a legal setting with proficiency in word processing. A valid Missouri Motor Vehicle Operator\u2019s license is\u00a0required.<\/p>\n","protected":false},"featured_media":0,"template":"","meta":{"_ch_employer_id":"12619","_ch_external_id":"11103351","_ch_location_state":"","_ch_location_city":"","_ch_is_ocr_job":"","_ch_expiration_date":"2026-07-05","_ch_apply_link":"https:\/\/monmouth.joinhandshake.com\/jobs\/11103351\/share_preview"},"ch_stakeholder":[],"ch_class_year":[],"ch_job_category":[86],"ch_career_skill":[],"ch_industry":[59],"class_list":["post-23338","ch_job","type-ch_job","status-publish","hentry","ch_job_category-full-time","ch_industry-government-law-enforcement-public-policy"],"_links":{"self":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job\/23338","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job"}],"about":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/types\/ch_job"}],"wp:attachment":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/media?parent=23338"}],"wp:term":[{"taxonomy":"ch_stakeholder","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_stakeholder?post=23338"},{"taxonomy":"ch_class_year","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_class_year?post=23338"},{"taxonomy":"ch_job_category","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job_category?post=23338"},{"taxonomy":"ch_career_skill","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_career_skill?post=23338"},{"taxonomy":"ch_industry","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_industry?post=23338"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}