{"id":20276,"date":"2026-05-28T18:03:59","date_gmt":"2026-05-28T18:03:59","guid":{"rendered":"https:\/\/www.monmouth.edu\/career-development\/job\/administrative-assistant-ii-fire-prevention\/"},"modified":"2026-06-25T11:42:20","modified_gmt":"2026-06-25T15:42:20","slug":"administrative-assistant-ii-fire-prevention","status":"publish","type":"ch_job","link":"https:\/\/www.monmouth.edu\/career-development\/job\/administrative-assistant-ii-fire-prevention\/","title":{"rendered":"ADMINISTRATIVE ASSISTANT II – FIRE PREVENTION"},"content":{"rendered":"

Village of Downers Grove\u00a0<\/strong><\/p>\n

JOB OPPORTUNITY\u00a0<\/strong><\/p>\n

Administrative Assistant II\u00a0<\/strong><\/p>\n

Fire Prevention Bureau\u00a0<\/strong><\/p>\n

The Village is accepting applications to fill an Administrative Assistant II position in the Fire Prevention Bureau of the Fire Department. The role\u00a0performs secretarial and administrative\u00a0functions with frequent public interaction under minimal supervision. It coordinates programs\u00a0and administrative activities across multiple Fire Department divisions.\u00a0The ideal candidate will demonstrate the ability to build and maintain effective working relationships, work independently, prioritize tasks, meet deadlines, manage confidential information with discretion, and communicate clearly and professionally both verbally and in writing.\u00a0<\/p>\n

\u00a0<\/p>\n

Major Duties and Functions:\u00a0<\/strong><\/p>\n

\u25cf Performs occupancy management duties, including coordination and scheduling of\u00a0building inspections with Community Development, permits, updating and maintaining all\u00a0related contact information, records, and fire systems\u00a0<\/p>\n

\u25cf Provides administrative assistance for the Division Chief of the Fire Prevention Bureau\u00a0<\/p>\n

\u25cf Performs some accounting and bookkeeping duties\u00a0<\/p>\n

\u25cf Maintains files, inventories, supplies, equipment, and records\u00a0<\/p>\n

\u25cf Manages all pre-plan programs for building inspections\u00a0<\/p>\n

\u25cf Manages wireless fire alarm system\u00a0<\/p>\n

\u25cf Coordinates and schedules Life Safety inspections and manages all related data and\u00a0software\u00a0<\/p>\n

\u25cf Performs duties related to lock boxes\u00a0<\/p>\n

\u25cf Compiling monthly statistical reports\u00a0<\/p>\n

\u25cf Assists the FOIA officer for the department, as needed\u00a0<\/p>\n

\u25cf Other duties as assigned\u00a0<\/p>\n

\u00a0<\/p>\n

Knowledge, Skills, and Abilities Required:\u00a0<\/strong><\/p>\n

\u25cf Demonstrates a high level of customer service skills\u00a0<\/p>\n

\u25cf Understand basic budgetary principles and practices and standard business arithmetic\u00a0<\/p>\n

\u25cf Ability to perform a variety of complex tasks in a fast-paced environment without a loss in\u00a0detail, productivity, or quality.\u00a0<\/p>\n

\u25cf Ability to understand and operate complex and technical computer software and programs<\/p>\n

\u00a0<\/p>\n

Education and Experience<\/u>:\u00a0\u00a0<\/strong><\/p>\n

An Associate’s degree is preferred, accompanied by at least three years of relevant clerical\u00a0experience. A combination of education and experience that produces the required knowledge,\u00a0skills, and abilities is also acceptable.\u00a0<\/p>\n

\u00a0<\/p>\n

Salary and Benefits:\u00a0<\/strong>The full salary range for the exempt position is $56,422 – $77,580, with a maximum starting salary of $67,706, depending on qualifications. The Village provides an excellent benefits package, including health, dental, vision, and life insurance, as well as participation in the Illinois Municipal Retirement Fund (IMRF).\u00a0Review the Benefits Summary for<\/u>\u00a0additional details.<\/u>\u00a0<\/p>\n

\u00a0<\/p>\n

APPLY NOW!\u00a0<\/strong>Interested applicants may apply online at\u00a0www.downers.us<\/u><\/i>.<\/u> Only online applications will be accepted, except in cases requiring reasonable accommodations. The position is open until filled.\u00a0<\/p>\n

\u00a0<\/p>\n

The Village of Downers Grove is an Equal Opportunity Employer.<\/p>\n","protected":false},"featured_media":0,"template":"","meta":{"_ch_employer_id":"20275","_ch_external_id":"11083748","_ch_location_state":"","_ch_location_city":"","_ch_is_ocr_job":"","_ch_expiration_date":"2026-06-28","_ch_apply_link":"https:\/\/monmouth.joinhandshake.com\/jobs\/11083748\/share_preview"},"ch_stakeholder":[],"ch_class_year":[],"ch_job_category":[86],"ch_career_skill":[],"ch_industry":[59],"class_list":["post-20276","ch_job","type-ch_job","status-publish","hentry","ch_job_category-full-time","ch_industry-government-law-enforcement-public-policy"],"_links":{"self":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job\/20276","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job"}],"about":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/types\/ch_job"}],"wp:attachment":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/media?parent=20276"}],"wp:term":[{"taxonomy":"ch_stakeholder","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_stakeholder?post=20276"},{"taxonomy":"ch_class_year","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_class_year?post=20276"},{"taxonomy":"ch_job_category","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job_category?post=20276"},{"taxonomy":"ch_career_skill","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_career_skill?post=20276"},{"taxonomy":"ch_industry","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_industry?post=20276"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}