{"id":19975,"date":"2026-05-27T20:02:51","date_gmt":"2026-05-27T20:02:51","guid":{"rendered":"https:\/\/www.monmouth.edu\/career-development\/job\/part-time-administrative-assistant\/"},"modified":"2026-06-25T11:27:02","modified_gmt":"2026-06-25T15:27:02","slug":"part-time-administrative-assistant","status":"publish","type":"ch_job","link":"https:\/\/www.monmouth.edu\/career-development\/job\/part-time-administrative-assistant\/","title":{"rendered":"Part-Time Administrative Assistant"},"content":{"rendered":"<p><strong>About Rockefeller Capital Management<\/strong><\/p>\n<p>Rockefeller Capital Management was established in 2018 as a leading independent financial advisory services firm. Originally founded in 1882 as the family office of John D. Rockefeller, the Firm has evolved to offer strategic advice to ultra- and high-net-worth individuals and families, institutions, and corporations from offices in 32 markets throughout the United States, as well as an office in London. The Firm oversees $204 billion in client assets as of January 31, 2026.\u00a0<\/p>\n<p><strong>Position<\/strong><\/p>\n<p>Rockefeller Global Family Office is seeking a motivated individual to join a Private Advisor team as an Part-Time Administrative Assistant. The Administrative Assistant will work with all members of the team and will interact directly with high-net-worth clients on an everyday basis to ensure a positive and satisfying client experience. The ideal candidate is one that is thorough in their work, operates with a high attention to detail, has strong communication, organization, time management and problem-solving skills, and is driven to develop and grow in their role.<\/p>\n<p><strong>Responsibilities<\/strong><\/p>\n<ul>\n<li>Manage all aspects of calendars and phone lines by planning and scheduling meetings, conferences, teleconferences, and travel<\/li>\n<li>Responsible for interacting with clients on an everyday basis by answering phones, e-mails and coordinating face-to-face meetings in the utmost respectful and professional manner<\/li>\n<li>Welcome guests and new hires into the office and answering\/directing inquiries as needed<\/li>\n<li>Site management including space allocation and reporting, preparing for new hires, site supplies, and point of contact for onsite issues management\u202f<\/li>\n<li>Work with supporting staff to print and prepare client presentations, marketing collateral and other important materials for client-related meetings<\/li>\n<li>Prepare monthly budgeting summaries using eMoney<\/li>\n<li>Assist with organizing client-facing materials for internal team review and client meetings<\/li>\n<li>Responsible for submitting the team\u2019s monthly Travel and Expense report via Concur<\/li>\n<li>Create, maintain, and archive documents in an organized filing system<\/li>\n<li>Compile contact database to ensure contacts are accurate and up to date<\/li>\n<li>Support the team with ongoing updates to client financial plans<\/li>\n<li>Handle sensitive client data with a high level of accuracy, discretion, and attention to detail<\/li>\n<li>Provide language support for Spanish-speaking clients and families<\/li>\n<\/ul>\n<p>\u00a0<\/p>\n<p><strong>Qualifications<\/strong><\/p>\n<ul>\n<li>High School diploma required, bachelor\u2019s degree a plus<\/li>\n<li>Previous work experience in a similar role as an Administrative Assistant is required, minimum of 3 years<\/li>\n<li>Bilingual (Spanish\/English) strongly preferred<\/li>\n<\/ul>\n<p>\u00a0<\/p>\n<p><strong>Skills<\/strong><\/p>\n<ul>\n<li>Demonstrates working knowledge of artificial intelligence tools and concepts, with the ability to leverage AI-driven solutions to enhance efficiency, decision-making, and business outcomes.<\/li>\n<li>Excellent interpersonal and communication skills to interact with external clients and multiple levels of staff and management.<\/li>\n<li>Detail-oriented and resourceful with excellent organizational and project-management skills.<\/li>\n<li>Exceptional ability to multitask with a strong sense of urgency and prioritize competing deadlines<\/li>\n<li>Strong verbal and written communication skills<\/li>\n<li>Experience scheduling &amp; travel logistics through Concur<\/li>\n<li>General knowledge base of basic finance and investment principals is a plus<\/li>\n<li>High proficiency in Microsoft Office \u2013 Outlook, Word, Excel and Power Point<\/li>\n<\/ul>\n","protected":false},"featured_media":0,"template":"","meta":{"_ch_employer_id":"19974","_ch_external_id":"11080492","_ch_location_state":"","_ch_location_city":"","_ch_is_ocr_job":"","_ch_expiration_date":"2026-06-27","_ch_apply_link":"https:\/\/monmouth.joinhandshake.com\/jobs\/11080492\/share_preview"},"ch_stakeholder":[],"ch_class_year":[],"ch_job_category":[86],"ch_career_skill":[],"ch_industry":[52],"class_list":["post-19975","ch_job","type-ch_job","status-publish","hentry","ch_job_category-full-time","ch_industry-business-finance-real-estate"],"_links":{"self":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job\/19975","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job"}],"about":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/types\/ch_job"}],"wp:attachment":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/media?parent=19975"}],"wp:term":[{"taxonomy":"ch_stakeholder","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_stakeholder?post=19975"},{"taxonomy":"ch_class_year","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_class_year?post=19975"},{"taxonomy":"ch_job_category","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job_category?post=19975"},{"taxonomy":"ch_career_skill","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_career_skill?post=19975"},{"taxonomy":"ch_industry","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_industry?post=19975"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}