Overview<\/strong><\/p>\n \u00a0<\/p>\n CoolSys solves the most complex challenges in refrigeration, air conditioning, heating, engineering, and energy management.\u00a0With over 3,700 associates nationwide, we deliver tailored solutions to help businesses cut costs, improve equipment performance, and reduce emissions.<\/strong><\/p>\n \u00a0<\/strong><\/p>\n Our services include HVAC and refrigeration equipment sourcing, installation, repair, maintenance, monitoring, and optimization. We also offer engineering design, energy resilience and consumption optimization, asset recycling, and seamless multi-site rollouts across states.<\/strong><\/p>\n \u00a0<\/strong><\/p>\n CoolSys serves over 45,000 customer locations in industries like retail, food service, commercial, data centers, industrial, and pharmaceuticals.<\/strong><\/p>\n \u00a0<\/strong><\/p>\n No wonder Newsweek named CoolSys one of America\u2019s Greatest Workplaces!<\/strong><\/p>\n \u00a0<\/strong><\/p>\n We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include:\u00a0<\/strong><\/p>\n \u00a0<\/strong><\/p>\n \u00a0<\/p>\n SUMMARY<\/strong><\/p>\n To support our rapid growth, CoolSys Energy Design \u2013 Consulting Engineers (CED) is seeking a full-time\u00a0Project Coordinator to join our team. This role is integral to supporting project managers and technical staff by coordinating project documentation, schedules, and communications throughout the project lifecycle. The ideal candidate is highly organized, detail-oriented, and proactive, with experience supporting projects in a professional services environment.\u00a0<\/strong><\/p>\n \u00a0<\/p>\n \u00a0<\/p>\n Responsibilities<\/strong><\/p>\n \u00a0<\/p>\n \u2022 Provide administrative support to project managers and project teams across multiple active projects.<\/strong> \u00a0<\/p>\n \u00a0<\/p>\n Qualifications<\/strong><\/p>\n \u2022 Bachelor\u2019s degree in Business Administration, Project Management, or a related field (preferred but not required).<\/strong> \u00a0<\/p>\n \u00a0<\/p>\n","protected":false},"featured_media":0,"template":"","meta":{"_ch_employer_id":"104105","_ch_external_id":"11399404","_ch_location_state":"","_ch_location_city":"","_ch_is_ocr_job":"","_ch_expiration_date":"2026-10-10","_ch_apply_link":"https:\/\/monmouth.joinhandshake.com\/jobs\/11399404\/share_preview"},"ch_stakeholder":[],"ch_class_year":[],"ch_job_category":[86],"ch_career_skill":[],"ch_industry":[53],"class_list":["post-104108","ch_job","type-ch_job","status-publish","hentry","ch_job_category-full-time","ch_industry-communication-marketing-arts-entertainment"],"_links":{"self":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job\/104108","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job"}],"about":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/types\/ch_job"}],"wp:attachment":[{"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/media?parent=104108"}],"wp:term":[{"taxonomy":"ch_stakeholder","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_stakeholder?post=104108"},{"taxonomy":"ch_class_year","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_class_year?post=104108"},{"taxonomy":"ch_job_category","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_job_category?post=104108"},{"taxonomy":"ch_career_skill","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_career_skill?post=104108"},{"taxonomy":"ch_industry","embeddable":true,"href":"https:\/\/www.monmouth.edu\/career-development\/wp-json\/wp\/v2\/ch_industry?post=104108"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}\n
\u2022 Assist with preparation, formatting, and coordination of proposals, contracts, project reports, and client deliverables.<\/strong>
\u2022 Support project setup, tracking, and closeout processes, including maintaining project files and documentation.<\/strong>
\u2022 Coordinate project-related meetings, including scheduling, agendas, minutes, and follow-up action items.<\/strong>
\u2022 Prepare professional written communications for clients, consultants, and internal project teams.<\/strong>
\u2022 Assist with task tracking, deadlines, and deliverable coordination to support on-time project execution.<\/strong>
\u2022 Plan and coordinate project-oriented meetings, lunch-and-learns, staff events, and office activities.<\/strong>
\u2022 Maintain office and project calendars, including conference rooms and key deadlines.<\/strong>
\u2022 Answer phones and assist with reception and front desk coverage as needed.<\/strong>
\u2022 Manage incoming and outgoing mail, overnight shipments, and document distribution.<\/strong>
\u2022 Maintain office supplies and assist with general office organization and efficiency improvements.<\/strong>
\u2022 File, scan, shred, and maintain digital and physical project records in accordance with company standards.<\/strong>
\u2022 Handle confidential and sensitive information with discretion and professionalism.<\/strong>
\u2022 Assist with research, special projects, and strategic initiatives as assigned.<\/strong>
\u2022 Provide project-related administrative and accounting support as directed by Accounting Senior Staff.<\/strong>
\u2022 Assist with tracking project-related expenses, rental cars, and other administrative project costs.<\/strong><\/p>\n
\u2022 Minimum of 5 years of administrative or project coordination experience in a professional services environment (engineering, architecture, construction, legal, or similar).<\/strong>
\u2022 Strong organizational skills with the ability to manage multiple projects and priorities simultaneously.<\/strong>
\u2022 Excellent written and verbal communication skills.<\/strong>
\u2022 High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with project management or document management systems is a plus.<\/strong>
\u2022 Strong problem-solving skills and attention to detail.<\/strong>
\u2022 Ability to work independently with minimal supervision while collaborating effectively with project teams.<\/strong>
\u2022 Professional demeanor with a strong commitment to confidentiality and accuracy.<\/strong><\/p>\n