• Current Students

    The following Registrar resources are available to currently enrolled students at Monmouth University.

    Registration and Academic Audit

    Policies and Procedures


    Registration

    Monmouth University offers annual registration each March/April for the summer, fall and spring terms.

    Continuing students are randomly assigned a “first access” date and time for their first opportunity to register.

    Registration continues until the conclusion of the term’s Add/Drop Week. See the Academic Calendar for dates.

     

    NOTE: Should we experience any technical difficulties during WEBregistration, it will be closed down. In-person registration will continue as scheduled.

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    Academic Audit

    Matriculating students at Monmouth University are provided with access to an Academic Audit that charts the progress the student is making toward completion of his/her program of study.

    The Academic Audit is an unofficial document and not a substitute for a transcript, certification, or any other official University document.

    An official academic audit is issued by the Registrar’s Office when a student applies for graduation.

    The Academic Audit includes:

    • An assessment of all degree requirements for the program of study, including total credits earned, major and overall G.P.A.’s
    • A display of transfer credits along with a listing of courses taken.
    • Course exclusions such as those based on incomplete or failing grades.
    • Approved and processed exceptions

     How to Read Your Undergraduate Degree Audit

     How to Read Your Graduate Degree Audit

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    Add/Drop Classes

    Monmouth students are provided with WEBstudent, a portal that allows students in good academic standing to make and change their registrations.

    Additionally, e-FORMS are available for your use:

    • Registration: Swap class
    • Registration: Withdraw from a class

    IMPORTANT DEFINITIONS

    Add Class

    Increase course load for a term. Student may incur additional tuition charges.

    Drop Class

    Remove class from registered load prior to the end of the term’s Add/Drop period. Eligible (if qualified) for tuition refund.

    Withdraw class

    Remove class from registered load after the conclusion of Add/Drop but before the “W” deadline. The refund will depend upon when the “withdraw” is processed.

    Tuition Refunds for Drops and Withdraws

    Determined by date the withdraw is received in the Registrar’s Office

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    Leave of Absence

    Continuing matriculated students may take a leave of absence (LOA) if they intend to be away from the University for a full semester. A leave of absence enables students to resume studies under the curriculum of record.

    A leave of absence e-FORM must be completed online each semester and submitted electronically to the Registrar's Office by the deadline date. There are no extensions or exceptions.

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    WEBregistration

    Students can self-register online beginning at the time and date they are authorized, providing that they have consulted with their academic advisor and received permission to self-register using WEBstudent. For specific dates and times for WEBregistration, review the information previously distributed by the Registrar's Office.

     WEBregistration Tutorial

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    Enrollment Verification

    Beginning in Fall 2008, Monmouth University reports enrollment status for all currently enrolled students to the National Student Clearinghouse, an organization that provides lenders with up-to-date status on student enrollment.

    To send an enrollment verification directly to a third party, log in to your e-FORMS account and submit your request using the enrollment verification form. 

    Monmouth University also provides enrollment verifications to other parties you choose. For example, insurance companies typically require group and plan information.  We do not send enrollment verifications to them, but mail it directly to the student so that he or she can include other required information. 

    Please log in to your WEBstudent account and submit this type of enrollment verification request from the Personal Academic Information page.  If you have any questions please contact the Registrar's Office at registrar@monmouth.edu from your student e-mail account or by phone at 732-571-3477.

    • To verify your enrollment directly to a non-insurance company recipient, please log in to e-FORMS first and then select the Enrollment Verification form.
    • To have an enrollment verification sent directly to you for insurance or other purposes, please log in to your WEBstudent account.

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    FERPA

    What is FERPA?

    FERPA stands for The Family Educational Rights and Privacy Act. This is a federal law which restricts unauthorized access to a student’s academic, financial, and disciplinary information without prior consent from the student. The student may grant access to individuals that they chose by completing a FERPA form using e-FORMS, which are accessible from the student’s WEBstudent account.

    FERPA Policy

    When do I complete a FERPA form?

    Students normally submit a FERPA Waiver in August, just before the start of the fall semester. Once a FERPA waiver is in place, it will not expire until such time as the student provides written notice to do so.

    • To waive your FERPA privacy rights and designate another person access to your restricted records, complete a FERPA waiver.
    • To send your parent a grade report, complete a Grade Report Release.
    • To withhold your directory information, complete a FERPA – Do Not Disclose.

    Parent FERPA Fact Sheet

     

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    PERSONAL INFORMATION

    How do I notify the Registrar’s Office that my address has changed?

    Currently enrolled students must use e-FORMS, accessible via WEBstudent. Please submit a Change of Address form. International students must change their address with the International Students Services Office.

    How do I notify the Registrar’s Office that my name has changed?

    Currently enrolled students use e-FORMS, accessible via WEBstudent. Name changes are only processed for currently enrolled students. A student must submit appropriate legal documentation to support the requested name change. Original documentation must be provided to The Office of the Registrar (Wilson Hall, Room 208) within five (5) working days of submitting this form, or this form will be returned to the student, unprocessed. All supporting original documentation will be returned, intact, to the student, once the name change has been processed. Valid original documentation includes:

    • Birth certificate (with raised seal)
    • State issued marriage certificate
    • Divorce decree (with statement noted authorizing the name change)
    • Court order
    • U.S. citizenship papers

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    Can I see what the University has in my student folder?

    Yes, you can, provided you have been a student within the last five years. A 48-hour notice is requested. Call 732-571-3477 to arrange an appointment. If you were a student longer than five years ago, your academic transcript, which is your permanent record, is the only information available.

    My records have been subpoenaed, but I don’t want anyone to have them. How can I prevent the University from turning over my records to the court?

    The University must comply with any and all subpoena for records or it may be found to be in contempt of court. A subpoena for records can be “quashed,” but the quash is in motion of the court. Consult with your attorney. If you notify us that proceedings for a quash are in progress, you must subsequently forward to us the court motion to quash. If the University does not receive official court documents of a quash, it is bound to comply with the demands of the original subpoena.

     

    What is directory information?

     

    Directory information is information released to the public upon request. This includes:

    • Student’s name
    • Class Level
    • Registered credits current term
    • Major field of study
    • Participation in recognized activities and sports
    • Biographical data for public relations purposes
    • Date of attendance
    • Degree and awards received at Monmouth University
    • Most recent previous educational institution attended
    • Veteran status
    • Photograph
    • Telephone number
    • Address
    • Birthplace
    • Birth date
    • Degree Candidacy
    • Degree Status
    • Student E-mail Address
    • Student I.D. Number

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    Grades and Final Exams

    Grades

    You will be notified by e-mail when your grades have been posted and are available to view on WEBstudent.

    Grades are usually posted within 24 hours of the grade submission deadline as published in the Academic Calendar.

    If you have any questions about your grades, please check with the instructor or the department that offered the class.

    Exams

    The final exam schedule is available shortly after midterms have concluded. Students with three or more final exams scheduled on the same day can choose to reschedule so that no more than two finals are taken on any day. It is the student’s responsibility to work with faculty towards rescheduling finals. All rescheduled exams must be completed by the last day of finals.

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    Graduation and Diplomas

    Diplomas are awarded in July, August, January and May. Only students who have completed all degree requirements are invited to participate in the May Commencement ceremony.

    For complete commencement information, please visit the official Monmouth University Commencement Web site.

    GRADUATION REQUIREMENTS

    Students should consult with their academic advisor and utilize their academic audit to be sure that all graduation requirements have been met.

    In order to be considered for a degree or certificate, students must file an application with the Registrar’s Office, available using e-FORMS.

    APPLICATION DEADLINES FOR GRADUATION

    Graduating In:
    Application Deadline:

    July
    June 15

    August
    August 1

    January
    December 15
    May
    March 1

    Rank

    Monmouth University does not rank students or graduates.

    Diploma Name

    Diplomas are printed with your name as listed in the Monmouth University student information system. Please see the Application for Graduation Diploma/Certificate for more details.

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    Transcript

    Official Transcripts are issued by the Registrar’s Office and contain the University seal. Official transcripts are provided to students, but are no longer considered official if opened.

    A transcript is an official record of a student’s entire academic record at Monmouth University. It reflects all coursework, graduation requirements and grades, in term order. Transfer credits accepted by Monmouth University are not displayed as individual courses.

    Other information on the transcript includes:

    • Name as it appears in the Monmouth University Student Information System
    • Major (if currently enrolled)
    • Degree/Certificate Program
    • Degree/Certificate conferral date (if applicable)
    • Honors earned
    • G.P.A.
    • Credits earned

    There is no fee for this service. Transcripts cannot be produced for anyone whose record has been put on hold for an outstanding University obligation.

    Unofficial Transcripts

    are available to currently enrolled students by using your WEBstudent account.

    Frequently Asked Questions:

    How do I obtain a transcript?

    Currently enrolled students may obtain an official copy of their transcript by submitting their request via e-FORMS, accessible from their WEBstudent menu. Former students and alumni may print and complete a Transcript Request Form. Please print out the form and complete it. Once complete you may mail it to our office or fax it to us at 732-263-5141 for processing.

    Why can’t I order a transcript by phone or e-mail?

    In accordance with University policy as well as with federal privacy laws, your signature is required for release of your academic transcript.

    How long does it take to obtain a transcript?

    The Registrar's Office requires an average of five business days to process a transcript request. This does not account for mailing and delivery time. During University peak times, at the beginning and end of each semester, please allow additional time for processing your request.

    Can I have my transcript faxed?

    No. Transcripts are printed on security paper which when faxed, obscure the academic information.

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    Veterans

    The United States Veterans' Administration supervises a variety of education assistance programs for eligible veterans, war orphans, surviving spouses or children of veterans killed while on duty with the Armed Forces, disabled veterans, dependents of veterans with service related total disability, and certain members of the selected reserve.

    Students who wish to utilize veterans' education benefits must identify themselves to the Coordinator of Veteran Services so that the proper certification procedures are initiated for the appropriate educational benefit program.

    Inquiries concerning eligibility may be directed to the Veterans' Administration, US Dept. Regional Office (1-888-442-4551); or to the Monmouth University VA Certifying Official at 732-263-5258.

    Please visit the following Web sites for additional veterans' resources at Monmouth University

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    WEBstudent

    WebAdvisor

    Current Monmouth University students are provided with WEBstudent, an online portal that provides students with many ways to conduct their academic business.

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    Frequently Asked Questions

    I am not attending this term. What do I do?

    Currently enrolled students must complete a leave of absence form, available using e-FORMS. Please go to the WEBstudent menu to access e-FORMS. Please be sure to submit your form before the deadline which is the end of add/drop week of the current term.

    How do I add or drop a class?

    If you are permitted to use WEBregistration, you may add or drop a class during continuing registration or during add/drop week using your WEBstudent account. If you do not have permission to WEBregister, your departmental advisor can assist you. The Registrar’s Office can assist you with changing your schedule, provided that you bring a signed copy of a "Registration: Add Course" form with you to our office. We cannot change your schedule over the phone unless you are removing all classes within the add/drop period.

    After the conclusion of add/drop week of any particular semester you must use either a "Registration: Swap Class" or "Registration: Withdraw from a Class" form available on e-FORMS.

    How much money will I get back after I drop a class?

    The Registrar's Office does not have access to any of your financial records. Please direct this question to the Bursar’s Office by dialing 732-571-3454. You may also reach them by e-mail at bursar@monmouth.edu.

    How do I change my major?

    You may change your major using e-FORMS. Please access your WEBstudent account and select e-FORMS.

    How do I declare/remove a minor?

    The Declare or Remove a Minor form is available on e-FORMS. Please access your WEBstudent account and select e-FORMS.

    Can I attend classes at another institution at the same time while I am a Monmouth University student?

    No

    Does Monmouth University have any study abroad programs?

    Yes. Monmouth University offers several opportunities for their students to study abroad. A complete list is available in the University catalog. You may also contact the Study Abroad office by dialing 732-263-5377. If you decide that you will be studying abroad using a non-Monmouth program please be sure that you will be participating in a program being offered by an approved or accredited U.S. institution of higher education. You must also submit a Permission to Study Abroad – Non-MU Program. This form is accessible via e-FORMS located on the WEBstudent menu.

    How do I locate the buildings and rooms on my student schedule?

    There is a downloadable campus map on our Web site. Please refer to the map to locate your classes.

    What are e-FORMS?

    e-FORMS are electronic versions of Monmouth University forms. They were developed to provide students with a much more convenient way to submit requests and make changes. A complete list of these forms can be viewed via your WEBstudent account. Please click on e-FORMS, then the library or “stack of books”.

    If you require further assistance please call the Registrar’s Office at 732-571-3477.

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